The University of Texas at Austin · 1 month ago
Graduate Program Coordinator II (Salary)
Austin, TX
Full-time
Onsite
Mid, Senior Level
5+ years expThe University of Texas at Austin is seeking a Graduate Program Coordinator II to administer all aspects of the graduate program in the Department of Philosophy. This role involves advising graduate students, managing admissions, coordinating TA and AI assignments, and maintaining program effectiveness.
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Responsibilities
Serve as a professional resource for the graduate program(s): to advise graduate students, and to answer questions and provide reliable information about University policies and other departmental matters
Develop and administer programs and services for graduate students
Assist with all graduate processes, including registration and bars, conference course scheduling, qualifying exams, GSC and other graduate faculty meetings, and other related processes
Coordinate updates to graduate course descriptions and catalog information
Serve as a liaison to COLA, Graduate School, Texas Global, and Human Resources
Participate in professional development activities and relevant trainings and meetings
Develop and maintain tracking system to assess and evaluate graduate student performance and program effectiveness
Maintain spreadsheets, databases, and graduate student files, including alumni information and career outcomes
Generate graduate program data and reports
Manage graduate student and TA/AI review processes
Maintain records for all aspects of graduate program with attention to detail and confidentiality
Keep Department Manager and Graduate Adviser apprised of program management and activity
Meet all program, COLA, and Graduate School deadlines
Coordinate TA and AI assignments and prepare appointments
Track TA and AI requests/applications and correspond with applicants
Prepare, distribute, and track TA and AI offer letters and TA agreements
Coordinate with Course Scheduler or other department staff, as needed, for TA and AI room assignments
Manage administration of student recruiting, admissions, and new student orientation
Process/organize applicant materials; plan/attend any admissions meetings; counsel faculty on applicant information, fellowships, and budget as needed and in collaboration with Department Chair, Department Manager, Graduate Adviser, and/or graduate admissions committee; prepare/submit fellowship applications to Graduate School and COLA; handle admissions correspondence; organize prospective student visits in collaboration with graduate program and department staff; maintain applicant database; track all funding commitments
Oversee graduate student awards and fellowships
Track individual graduate student support packages and coordinate scholarship, award, and fellowship payments, in collaboration with Department Manager
Assist Department Manager and other staff with general work and miscellaneous tasks in support of the graduate program, including student, faculty, and general administrative and curriculum support as well as back-up for other administrative functions as needed
Other related functions as assigned
Qualification
Required
Bachelor's degree and five years' experience working with college students in an administrative or advising capacity
Demonstrated initiative and follow-through; tact; diplomacy, and judgment in dealing with students, faculty, staff, and administrators; punctuality and professional demeanor
Excellent oral and written communication skills
Relevant education and experience may be substituted as appropriate
Preferred
More than the required amount of education and/or experience
Recent experience working with faculty and graduate students in an academic capacity
Proficiency with university applications and systems used to complete daily tasks
Knowledge of The University of Texas at Austin and Graduate School processes
Leadership experience in the field of graduate student education
Benefits
The university offers an impressive benefits package.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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