AppleOne Employment Services · 1 day ago
Human Resources & Office Operations Coordinator Needed
Brooklyn, NY
Full-time
Onsite
Entry, Mid Level
2+ years expAppleOne Employment Services is seeking a Human Resources & Office Operations Coordinator to support their New York office. The role involves managing HR responsibilities, administrative tasks, and front office support to ensure smooth operations in a fast-paced environment.
RecruitingStaffing Agency
Responsibilities
Process shop applications, coordinate interviews, and post job openings
Maintain employee records in accordance with New York State recordkeeping requirements
Support compliance with NY Sick Leave Law, Paid Family Leave, and other mandated employee benefits
Prepare new-hire areas and manage onboarding tasks as needed
Track shop PTO forms, time corrections, and employee reimbursements
Support disciplinary processes and submit workers’ compensation claims to the HR Coordinator (CA)
Create shop employee schedules based on onsite event needs, shop requirements, and staffing availability
Submit and approve payroll under the guidance of the HR Coordinator (CA), ensuring payroll practices comply with New York labor laws, including wage and hour regulations, overtime rules, and paid time off requirements
Process employee reimbursements with accurate documentation and coding, including mileage, travel, and shop related expenses
Ensure proper posting of required workplace notices (labor law posters, safety notices, etc.) in the office
Serve as a liaison between the NY office and California headquarters for HR compliance, ensuring adherence to company-wide policies while meeting state-specific requirements
Perform general administrative tasks to support NY office
Track recurring expenses such as dumpsters, janitorial services, restrooms and shop supplies
Use SAP Concur to submit and track expense reports, upload receipts, assign job codes and add comments for job breakdowns and usage
Review and resubmit expenses returned for corrections and manage lost or missing receipts with proper documentation
Maintain organized vendor records and request updated Certificates of Insurance as needed
Communicate with vendors regarding billing, payments and account updates in accordance with AP policies and procedures
Assist with processing vendor invoices and ensure timely submission to accounting
Serve as the first point of contact for visitors, employees, and deliveries
Answer calls, respond to inquiries, and provide general office support
Support employee recognition programs, company activities, and swag distribution
Assist with the company calendar and event scheduling as need
Maintain clean and organized common areas and ensure office equipment is stocked and functioning
Provide IT support as needed
Qualification
Required
On site 5 day a week, Monday to Friday
2 years minimum Human Resources experience
Knowledge of New York labor laws and HR compliance requirements
Familiarity with SAP Concur or similar expense tracking and reimbursement systems
Proficiency in Microsoft Office Suite, Google Suite, and Mac OS computers (company does not use Windows/Linux OS)
Some payroll knowledge (will not process payroll, only do computations/calculations/auditing hours and reports)
High School Diploma/GED, Bachelors/Associate's degree is a plus or certificates
Highly organized, detail-oriented, and able to manage multiple priorities while supporting staff and vendors
Preferred
Entertainment industry background is a plus but NOT required (looking for someone who can thrive in a fast-paced environment)
Benefits
Major medical
Dental
Vision
401k
Statutory sick pay
Company
AppleOne Employment Services
A full-service employment company.
1001-5000 employees
H1B Sponsorship
AppleOne Employment Services has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (2)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Julio Ramirez, CSP
Staffing Partner
Veronica Vasquez-Gomez (She/Her)
Recruiting Partner
Company data provided by crunchbase