Nudura Insulated Concrete Forms · 8 hours ago
Project Administrator
United States
Full-time
Remote
Mid Level
$53K/yr - $66K/yr
4+ years expTremco Construction Products Group is a leading company in the construction industry, and they are seeking a Project Administrator to support various project phases. The role involves managing and coordinating administrative aspects of projects, ensuring compliance with standards, and facilitating communication with various stakeholders.
Building MaterialConstructionManufacturing
Responsibilities
Managing contractor payables
Handling customer billings and receivables
Ensuring compliance with standards and policies
Applying book pricing and WTI documentation policies
Overseeing commission and discounting policies
Processing change orders
Document management
Financial data entry
Coordinating communications with Field Resources and Customers as required
Validating, organizing, and ensuring compliance for all project documentation and financial processes
Managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation
Dispatching service orders to WTI Technicians
Providing WTI Superintendents with essential service orders and field report links to streamline daily reporting
Maintaining a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights
Tracking time and expenses
Managing payables over 30 days
Monitoring plan versus actual costs
Verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved
Ensuring costs align with budget expectations
Validating all projects older than 90 days
Preparing customer invoices with accuracy and timeliness
Reviewing projects for job closeout audits
Updating planned versus actual costs
Completing a job closing checklist for final approval
Ensuring that WTI’s policies and procedures are followed precisely
Maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end
Participating in project management within technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Calculating Market Price
Reviewing and resolving customer disputes
Managing tech service expenses
Assisting with travel and hotel arrangements for maintenance and repair routes
Coordinating larger supply and equipment purchases, arranging pickup, payments and cost allocation
Coordinating material orders
Reviewing and processing Readsoft workflow items
Monitoring daily, weekly and monthly reports
Facilitating effective communication
Assisting in the preparation of project presentations, reports, and other project-related materials
Problem solving
Conflict management
Escalation of concerns and issues
Archiving project files as necessary
Participating in special projects when necessary
Qualification
Required
Business Management/Administration or equivalent combination of education and experience
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently
Keeping records, documents, and project files organized and easily accessible
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint)
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed
Ability to think critically and adapt to changing project conditions
Understanding of project budgets, cost tracking, and financial reporting
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports
Strong time management skills to handle project deadlines and ensure timely task completion
Ability to manage time effectively in a fast-paced environment
Ability to work well with a diverse group of people, from team members to external vendors
Skill in fostering a collaborative, respectful work environment
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress
Ability to resolve conflicts and keep the team working toward common goals
Handling disputes diplomatically and maintaining positive relationships among project team members
Knowledge of State prevailing wage, DB and SCA
Preferred
Experience with technology platforms such as Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Benefits
Health insurance
Paid holidays
Paid time off
401(k) with company match
Company Pension Plan
Performance Based Commission
Continuing education
Company
Nudura Insulated Concrete Forms
We are committed to providing innovative products and unprecedented service to our distributors, clients, and associates.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2018-09-11Acquired
Company data provided by crunchbase