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State of Florida · 1 month ago

DOS - ADMINISTRATIVE ASSISTANT II - 45001020

Tallahassee, FL

Full-time

Onsite

Mid Level

$40K/yr - $40K/yr

3+ years exp

The State of Florida is seeking an Administrative Assistant II for the Department of State. This role involves providing administrative support to the Bureau Chief and managing various office functions within the Bureau of Voter Registration Services.

Government Administration

No H1B

Responsibilities

Serves as the principal assistant for the Bureau Chief and assists the Voter Services, Special Programs, and Ineligibility managers, as needed

Performs all personnel and administrative functions for the Bureau of Voter Registration Services and conducts all other major office functions

Processes a variety of correspondence, investigates subject matter, prepares replies, processes routine matters within established policies

Performs special assignments as needed

Reviews, researches, and prepares records, reports and/or correspondence requiring action and recommends solutions or courses of action

Interacts with Supervisors of Elections, staff, and the general public

Acts as one of the customer service liaisons for the Division

Serves as Comprehensive Case Information System (CCIS) Administrator, Clerk of Court Administrator, and ACP Administrator

Qualification

Administrative experienceMicrosoft programsData analysisFluent in SpanishGeneral office proceduresClear writingIndependent work

Required

High School diploma or its equivalent

Three (3) years of administrative/clerical work experience. College education can substitute for two (2) years of clerical or administrative experience

Knowledge of general office procedures

Ability to work independently and prepare routine correspondence

Ability to collect, evaluate, and analyze data

Ability to write clearly with minimal errors

Knowledge of all Microsoft programs, People First, and state personnel policies and procedures

It is essential to the function of the position, and a condition of employment, that this employee be available to work weekends, holidays, and extended hours as needed, with short notice

A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints