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San Diego Supercomputer Center · 9 hours ago

Department Leadership Project Coordinator - 137350

San Diego, CA

Full-time

Hybrid

Senior Level

$79K/yr - $111K/yr

7+ years exp

The San Diego Supercomputer Center is part of UC San Diego Health Sciences, which encompasses various academic departments dedicated to fulfilling health sciences missions. The Department Leadership Project Coordinator will provide high-level administrative and analytical support to the Department Chair, facilitating planning and implementation of initiatives while managing multiple departmental projects.

Big DataDatabaseInformation Technology

Comp. & Benefits

Responsibilities

Provide high level administrative and analytical support to the Department Chair in the Department of Cellular & Molecular Medicine

Facilitate planning, coordinating, and implementation of initiatives

Report directly to the Chair and manage the scope and timing of numerous Departmental projects to achieve desired organizational goals and benefits

Address issues requiring understanding of the department’s historical, political and business operation

Develop, coordinate, manage, and execute tasks and projects under the purview of the Department Chair

Work closely on projects designed to improve communication, faculty and staff engagement in department’s mission, quality, quantity, effectiveness or efficiency in operations, develop benchmarks or policies, and enable the Chair to better oversee the entire administrative/financial aspects of the Department

Partner with others in the Department and the University community

Ensure that projects and initiatives stay on schedule and assist with complex change management strategy plans as necessary

Manage searches for high-visibility roles in the Department and oversee provider enrollment

Ensure that the department is compliant with rules and regulations set by Academic Affairs

Act as a key administrative point of contact for the Department Chair

Address strategic issues and resolve complex issues and situations, and provide guidance and insight

Serve as a resource to search committees, and be an expert in understanding, interpreting, and implementing campus policies

Manage the entire problem-solving process, which includes researching and analyzing information, identifying and recommending potential solutions, and presenting the finished product in the form of a written recommendation or a completed project to the Department Chair

Work with a high degree of autonomy in a fast-paced work environment

Analyze problems and recommend options

Gather and analyze financial information

Participate in long range planning for the needs of the Department

Provide support for research and contract & grant administration

Assist with faculty and staff recruitment

Maintain confidential personnel files

Independently respond to a variety of information requests and disseminate information through interpersonal, telephone and electronic communications

Ensure that the Chair is briefed for meetings and events with a wide range of individuals and groups

Interact with all levels of the organization, including campus executive administration support staff, donors and prospects, and international, governmental and community contacts and organizations

Manage special projects of a highly confidential and sensitive nature

Act as a key liaison between CMM and entities within and outside of UCSD, including other UC academic institutions and outside collaborators

Perform short- and long-term planning for the organization

May supervise staff or students

Qualification

Financial analysisBudget managementProject managementAdministrative operationsHuman resources policiesInterpersonal skillsProblem-solvingCommunication skillsTeam collaborationConfidentiality

Required

Seven years of related experience, education/training, OR an Advanced degree in related area plus five years of related experience/training

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Strong interpersonal skills to effectively and professionally interact with a diverse populations using tact and diplomacy, resourcefulness, good judgment, understanding, and persuasion

Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines

Solid knowledge of common University-specific computer application programs

Ability to use discretion and maintain confidentiality

Strong skills in short-term planning, analysis, problem-solving, and customer service

Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

Strong organizational, negotiation, and decision-making skills with expertise in clarifying, mediating, and resolving conflict situations. Skill in working as part of a team and collaborating with colleagues, and ability to establish and maintain cooperative working relationships

Previous experience developing and prepares budgets and financial reports for funding which may be complex

Experience with administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, and / or contracts and grants

Previous experience assisting with the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents