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Colorado Mountain College · 2 months ago

Administrative Assistant II, Campus Administration

Rifle, CO

Full-time

Onsite

Entry, Mid Level

$22.27/hr - $24.75/hr

1+ years exp

Colorado Mountain College is dedicated to fostering student success and innovation. The Administrative Assistant II will perform a variety of clerical and technical duties to support college operations, including document preparation, scheduling, and serving as a resource for faculty and staff.

AdviceCareer PlanningHigher Education

Responsibilities

This position solves problems, applies guidelines and uses processes that are stated and defined, or determines solutions and actions exercising independent judgment and discretion

Activities are more complex and confidential and include responsibility for all clerical/technical aspects of a department or administrative office, including: document preparation and maintenance; coordination; scheduling; monitoring; communicating; serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures

This position performs clerical/technical support duties which may include a variety of complex and/or confidential support activities

Illustrations of the work include, but are not limited to, any of the following: creates, prepares, maintains, and distributes documents and confidential material

Serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures

Schedules appointments; arranges, coordinates, and provides staff support for meetings; takes, prepares, and distributes minutes; makes travel arrangements and reservations

Monitors and tracks deadlines; prepares and/or assists in development of reports/publications; handles confidential issues; researches, gathers, assembles data and information

Processes incoming and outgoing mail; responds to requests for information; maintains records and files; plans, organizes, implements, and/or assists with special projects, events, and activities

May assist with admissions, registrations, processing and maintenance of student records, bulletin/brochure information and course programming and scheduling

Performs other duties as assigned

Qualification

Microsoft OfficeClerical supportDocument preparationSchedulingMulti-taskingBilingual (English/Spanish)Interpersonal skillsOrganizational skillsVerbal communication

Required

Education and experience sufficient for the needs of the position. Examples may include a Bachelor's Degree and one year related work experience, Associate's Degree and two years related work experience, or High School/GED and three years related work experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position

Knowledge of a variety of standard administrative and business methods and procedures; standard Microsoft Office software, and familiarity with other automated systems software

Ability to read, write, speak, and understand English well

Operate variety of office equipment

Proficient in computer applications, including word processing, spreadsheets and electronic mail

Multi-task

Meet deadlines

Strong verbal, organizational, and interpersonal skills

Demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds

Successful completion of a background check including motor vehicles records check is required