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Advanced Energy · 1 day ago

Contracts and Legal Operations and Technology Analyst

Fort Collins, CO

Full-time

Onsite

New Grad, Entry Level

$50K/yr - $95K/yr

Advanced Energy is a global leader in precision power conversion solutions, headquartered in Denver, Colorado. They are seeking a Contracts and Legal Operations and Technology Analyst to manage contract administration and enhance the legal department's technology tools. The role includes overseeing the contract lifecycle management system and providing operational support to the Legal department.

Hiring Manager

Jeff Lanier

Responsibilities

Administer the contracts review process from contract submission to execution and storage, ensuring adherence to internal processes

Monitor status of contracts review, assign contracts to team members to review, and ensure that contracts move smoothly through contracts review process. Perform contracts administrator role

Maintain contracts database

Obtain approval for signature of contracts per internal processes

Provide users with contract data such as termination date and other contract terms

Create contract management and status reports as requested by users

Manage contracts lifecycle management system (SaaS) and improve its functionality

Troubleshoot system and procedural issues in the SaaS contracts lifecycle management system

Monitor and respond to inquiries of contracts and status of contracts through shared inbox, and direct other inquiries to appropriate persons

Maintain contracts template library and other contracts system infrastructure

Review and revise less complicated contracts such as confidentiality agreements

Serve as the liaison on contracts between Legal department and various other departments. Communicate with both contracts reviewers and contract review requestors

Act as a first point of contact and offer direction to the business on how to request support from the Legal department, ensuring proper triage and assignment

Provide direct support and training to business units to help them navigate the Legal department’s systems and processes

Provide Legal department with operational support including administering software and SaaS programs in addition to the contracts lifecycle management system such as billing and invoicing system, e-discovery, SharePoint sites, Smartsheet sites, and document retention systems

Manage Legal department’s SaaS programs including maintaining SharePoint site

Assist the Legal team in evaluating whether we should consider new programs to replace current ones; run evaluations of external technology vendors

Endeavor to improve Legal operations and SaaS systems and processes

Other duties as assigned

Qualification

Contract administrationSaaS proficiencyLegal technology toolsSAPSmartsheetSharePointProblem-solvingTime managementOrganizational skillsCommunication skills

Required

The most important qualifications for this position are the abilities to master new processes, technologies, and teamwork, as well as complete work promptly

High level of proficiency with, or demonstrated ability to learn, various SaaS and systems including SAP, Smartsheet, and SharePoint

Familiarity and curiosity with legal tech/AI/processes

Ability to diagnose and resolve basic technical issues with our SaaS and other software systems

Ability to proactively solve problems with minimal guidance

Work expeditiously and under time constraints

Very organized and detail oriented

Ability to prioritize work and effectively manage time

Superior organizational skills and the ability to work under pressure

Ability to handle and prioritize multiple tasks and meet all deadlines

Ability to maintain confidentiality

Ability to work independently and part of an international team across various time zones

Excellent oral, written, and interpersonal communication skills