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El Paso County, Colorado, USA · 16 hours ago

Administrative Coordinator

Colorado Springs, CO

Full-time

Onsite

Entry Level

$46K/yr - $51K/yr

2+ years exp

El Paso County is a trusted regional leader known for excellence in county service delivery. The Administrative Coordinator position provides essential administrative support, ensuring efficient operations and exceptional customer service within the department.

AssociationGovernmentNon Profit

Responsibilities

Provides routine and non-routine administrative support. Prepares routine and confidential correspondence, memorandums, and other documents from brief instructions or notes. Scans/faxes documents, drafts communication for review, makes copies, and prepares spreadsheets and various reports as requested

Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. As assigned, greets and assists visitors and clients; provides information and responds to questions, complaints, and referrals

Responsible for meeting and event coordination, including scheduling and calendar maintenance; sets up meeting room as needed. Prepares and participates in meetings as needed, including compiling agendas and documents, reports, presentations, etc.; takes and disseminates meeting minutes as needed

Conducts research, gathers and verifies data, and prepares reports, presentations, or other documents/materials

Establishes and maintains filing system(s) and databases; inputs, changes, and updates information and records in a timely manner, ensuring accuracy and completeness

Provides information regarding applicable policies and procedures to staff, customers/clients, and the public via writing, telephone, in person, and website

Coordinates and processes office and equipment supply orders; maintains inventory. Receives deliveries, verifies correct items have been received, and ensures items are not damaged

Serves as a liaison to support departments, such as Human Resources, Financial Services, Facilities, and Information Technology

Provides administrative and liaison support to boards, commissions, advisory boards, etc. as directed

May serve as a procurement liaison. Assists with the coordination of purchasing functions; may participate in the preparation of purchase orders. Reviews and processes requisitions, change orders, and invoices; processes payments as appropriate. May be assigned a P-card for purchases; ensures compliance with policies and procedures

May collect and track payments, fees, or deposits; prepares and submits deposits to the Financial Services Department

Coordinates and assists with various projects as requested

Performs other related duties as assigned

Qualification

Microsoft OfficeCustomer serviceRecordkeepingTime managementInterpersonal skills

Required

Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access

Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills

Must possess excellent interpersonal and customer service skills

Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice. Ability to effectively handle pressure and ambiguity

Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service

Ability to maintain confidentiality

Ability to compile and maintain accurate records and reports

Ability to work independently with limited supervision

Maintain regular and punctual attendance

High school diploma or equivalent education

Two years of administrative experience

Associate's degree may substitute for one year of the required experience

Bachelor's degree may substitute for the required experience

Must pass conditional post offer background investigation and drug screen