ECLARO ยท 5 hours ago
Payroll Administrator
Milwaukee, WI
Contract
Onsite
New Grad, Entry Level
$28.57/hr - $28.57/hrECLARO is a leading environmental solutions provider focused on water, waste, and energy services that drive sustainability and resource recovery. They are seeking a Payroll Administrator to manage payroll processes, ensure compliance with regulations, and maintain employee records while supporting the HR Operations team.
Staffing & Recruiting
Responsibilities
The Payroll Coordinator prepares and processes the payroll for a specific region or group
Perform the full weekly and bi-weekly payroll cycle for unionized personnel, administrative personnel and members of the board
Retrieve and validate the hours worked from the accounting system and import them into the payroll system. Verify and analyze employee payroll (pay correction, change of status, special rates, insurance premium, etc.) prior to transmission
Manage time banks, sick leave banks and floating vacations
Guarantee the effective management of vacation pay
Guarantee the effective management of salary input, maintenance allowance, etc
Guarantee timely payroll transmissions at all times
Send payroll accounting entries to the accounting department every week
Verify and post-employment records
Respond to employment insurance inquiries
Participate in the management of audits and SOX compliance
Answer internal and external calls as the contact for all payroll matters
Participate in the compliance management of the year-end process (T4, R1, CSST / WSIB, etc.)
Prepare month-end reports in compliance with deadlines and proceed with check requisitions (pension scheme, union dues, social club, etc.)
Complete the Statistics Canada reports
File payroll-related documents
Process weekly and bi-weekly payroll for multiple employee groups and union classifications
Work cohesively with the Payroll and HR Operations teams
Maintains and ensures the integrity and confidentiality of all employee files and HRIS records including employee information, reporting relationships, position codes, salary data, etc. by maintaining consistent treatment of department controls and procedures
Calculate complex pay scenarios including prevailing wages, regular rate of pay union dues, pension contributions, and health & welfare deductions
Process garnishments, tax levies, and other court-ordered deductions in compliance with federal and state regulations
Answer questions and assist with Payroll issue resolution for all VNA employees
Follow all SOPs to ensure ongoing internal control compliance
Use the Case Management system for accurate tracking of question / resolution
Work closely with and have a good understanding of the payroll dependencies for Human Resources, Data Entry, Payroll Tax and Payroll General Ledger
Cross-trains and serves as backup to others in the department as necessary
Qualification
Required
Prepare and process the payroll for a specific region or group
Perform the full weekly and bi-weekly payroll cycle for unionized personnel, administrative personnel and members of the board
Retrieve and validate the hours worked from the accounting system and import them into the payroll system
Verify and analyze employee payroll (pay correction, change of status, special rates, insurance premium, etc.) prior to transmission
Manage time banks, sick leave banks and floating vacations
Guarantee the effective management of vacation pay
Guarantee the effective management of salary input, maintenance allowance, etc
Guarantee timely payroll transmissions at all times
Send payroll accounting entries to the accounting department every week
Verify and post-employment records
Respond to employment insurance inquiries
Participate in the management of audits and SOX compliance
Answer internal and external calls as the contact for all payroll matters
Participate in the compliance management of the year-end process (T4, R1, CSST / WSIB, etc.)
Prepare month-end reports in compliance with deadlines and proceed with check requisitions (pension scheme, union dues, social club, etc.)
Complete the Statistics Canada reports
File payroll-related documents
Process weekly and bi-weekly payroll for multiple employee groups and union classifications
Work cohesively with the Payroll and HR Operations teams
Maintains and ensures the integrity and confidentiality of all employee files and HRIS records including employee information, reporting relationships, position codes, salary data, etc. by maintaining consistent treatment of department controls and procedures
Calculate complex pay scenarios including prevailing wages, regular rate of pay union dues, pension contributions, and health & welfare deductions
Process garnishments, tax levies, and other court-ordered deductions in compliance with federal and state regulations
Answer questions and assist with Payroll issue resolution for all VNA employees
Follow all SOPs to ensure ongoing internal control compliance
Use the Case Management system for accurate tracking of question / resolution
Work closely with and have a good understanding of the payroll dependencies for Human Resources, Data Entry, Payroll Tax and Payroll General Ledger
Cross-trains and serves as backup to others in the department as necessary
Benefits
401k Retirement Savings Plan administered by Merrill Lynch
Commuter Check Pretax Commuter Benefits
Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
Company
ECLARO
ECLARO is an award-winning professional services firm headquartered in New York City and operating in the U.S., Canada and the Philippines.
Founded in 1999
1001-5000 employees
H1B Sponsorship
ECLARO has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (1)
2022 (2)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Nicholas Butcher
QA CTO Label Specialist
Dan Broderick
Chief Delivery Officer
Company data provided by crunchbase