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Tualatin Hills Park & Recreation District · 1 day ago

Administrative Assistant II / Probation Services

Athens, GA

Full-time

Onsite

Entry Level

2+ years exp

Tualatin Hills Park & Recreation District is seeking an Administrative Assistant II for their Probation Services Office. The role involves providing administrative, secretarial, and bookkeeping support, as well as managing records and assisting with payroll and budget functions.

GovernmentNon ProfitRecreation

Diversity & Inclusion

Responsibilities

Coordinates, compiles, and assists in preparing annual operating and capital budgets and monitors expenditures on a daily basis

Prepares statistical reports requiring the use of a computer

Conducts periodic audits of various funds

Coordinates and oversees the preparation of office payroll and processes Human Resources documents, including P.O.S.T., GCIC and other documentation

Assists internal auditors during audit of financial matters

Maintains miscellaneous files and indexes miscellaneous correspondence

Resolves citizen complaints and/or questions

Prepares deposit records and maintains all payment records

Maintains petty cash account and makes disbursements

Prepares case files on court calendar for forwarding to the appropriate Court, including the retrieval, review, and organization of documentation as required

Types petitions, warrants, and other documentation to be submitted to the court and assumes responsibility for correctness of spelling, punctuation, format, and grammar

Maintains an accurate record of case files, indicating the location of file, prosecutor assigned to case, and status of case

Compiles and types various reports and correspondence

Answers incoming telephone calls and directs to appropriate personnel

Makes copies of documentation submitted by probations for filing and forwards to appropriate personnel

Enters data from case files into computer database in the specified format displayed and compares data entered into computer with original case file to verify accuracy

Logs court dates on case file jackets for daily assimilation of files required by the court calendar

Obtains criminal histories utilizing the Georgia Crime Information Center computer

Performs Other Related Duties As Required

Qualification

GCIC Inquiry Level Operator CertificationBookkeepingBudget preparationAccounting degreeOffice equipment operationCustomer serviceData entryEffective communicationOrganizational skillsProblem-solving

Required

High school diploma or equivalent required with two years of clerical, bookkeeping or general office related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position

Requires a valid driver's license

Must obtain the GCIC Inquiry Level Operator Certification within the first six months of employment

Regular and predictable attendance is required

Must work cooperatively with others

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy