B&M Global Services Manila ยท 4 months ago
Legal Secretary
Palo Alto, CA
Full-time
Onsite
Mid Level
$110K/yr - $115K/yrB&M Global Services Manila is a part of Baker McKenzie, offering a collaborative work environment with a commitment to diversity and inclusion. The Legal Secretary will provide essential secretarial and administrative support to attorneys, managing calendars, correspondence, and various legal documents.
Management Consulting
Responsibilities
Prepare attorneys' correspondence and other legal documents as requested
Draft information on behalf of the timekeeper with little or no direction
Manage attorneys' calendars
Schedule and organize complex activities such as meetings, travel, and seminars
Interact with Accounting to process monthly Bills (i.e., interact with other timekeepers and distribute bills for their review, review to ensure revisions have been made to bills, if needed, etc.)
Update and proof visual presentations
Organize and prioritize large volumes of email and phone calls
Respond to regularly occurring requests for information
Prepare expense reports, check requests, enter time into Intapp Time, and process Vendor and Outside Counsel invoices for payment
Experience in making extensive travel arrangements through FCM Travel (i.e., International and Domestic, last-minute travel changes, etc.) and check-in for flights
Type general correspondence, memos, charts, tables, graphs, business plans, etc., proofread copy for spelling and grammar, making appropriate changes
Volunteer to assist others in practice groups and the office
Work harmoniously in a team environment and foster team spirit
Share information and expertise readily with staff members at all levels
Qualification
Required
A high school diploma or equivalent; a secretarial degree is preferred
A large amount of legal secretarial experience; work experience in a legal or professional services environment
A minimum of Intermediate knowledge of MS Word, Excel, and PowerPoint
Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
Able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
Can work independently, prioritizing work and meeting deadlines
Knowledge of marketing resources and relevant materials
Excellent English verbal and written communication skills
Actively pursues opportunities for self-development/collaboration
Can understand the Firm's structure and available resources
Look for ways to improve processes and/or procedures
Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
Preferred
A secretarial degree
Benefits
Comprehensive benefits, including medical, dental, vision, and 401(k) plans
Company
B&M Global Services Manila
As Baker McKenzie's pioneer business service center, B&M Global Services Manila (GSM) provides best in class service across all business functions to support the firm's clients and offices around the world in the areas of IT, Finance, Knowledge Management, HR, Operations, Marketing and Communications.
Founded in 2000Taguig City, PH
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase