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ESPN · 1 day ago

Production Coordinator

Bristol, CT

Full-time

Onsite

Entry Level

2+ years exp

ESPN is a leading sports media company, and they are seeking a Production Coordinator to support the day-to-day talent and business operational needs within their Content division. This role involves tracking talent assignments, managing contract data, and creating efficiencies in processes while collaborating with various departments.

BroadcastingFilm Production

Responsibilities

Executes workforce planning and business operations for ESPN’s Content division

Works with content leaders to plan, request and allocate resources, schedule personnel and/or facilities, review time entry and expenses, track paid time off, etc

Analyzes content scenarios and creates plans to support initiatives while adhering to resource and financial limits and departmental processes and protocols

Maintains knowledge of the business processes, workforce guidelines, and resource planning required across assigned content areas

Fully understands policies and processes that guide work (Ex. T&E policy, workforce classifications, time entry). Educates, trains, and advises others on policies and processes and promotes adherence. Participates in developing and modifying policy and processes

Partners with and functions as a liaison for various departments (Ex. Production, Operations, HR, Legal, outside entities, etc.) Attends meetings with stakeholders; represents a neutral party in discussions

Participates in developing, implementing, and enhancing technology tools and workflow processes

Provides training to team members, new hires, client groups, and other personnel as needed

Ensures that appropriate timelines are met for all projects and tasks

Deals with time-sensitive and confidential materials and decisions (Ex. budgets, fees, performance)

Daily tasks can include:

+ Participate in sourcing, hiring, managing, scheduling, and/or providing feedback on various roles

+ Train and guide others in the processes of engaging workers and vendors

+ Process hiring requisitions

+ Request and/or draft short-form contracts for various roles and/or vendors

+ Enter, track, and manage contract information in the system of record

+ Review, approve and reject timecards and expense reports according to Disney timekeeping and travel and expense policies

+ Create, organize, and distribute various data and reports

+ Create new vendors in the Disney vendor portal and coordinate with Disney Shared Services on troubleshooting vendor set-ups

During production peak times, remains accessible and may be required to work non-traditional days/hours

Qualification

Resource managementBusiness operationsContract processingMicrosoft OfficeAnalytical skillsDiversityInclusionTechnical critical thinkingEffective communicationOrganizational skills

Required

Minimum of 2 years of business, personnel, production, or operations experience

Strong organizational skills (Ex. budgeting time, prioritizing workload, accuracy, and attention to detail in all tasks)

Effective communication skills (Ex. clear and concise in all forms of communication, ability to manage high-volume email, phone traffic, and in-person interactions)

Demonstrated ability to take initiative and perform independently with some guidance from management and senior teammates (Ex. suggest ideas and solutions to problems that arise, ability to recognize when an issue is present and provide rectifying solutions)

Demonstrated ability to react quickly and positively to a wide variety of sensitive production and personnel situations that arise and are subject to continual change

Experience in various aspects of resource management and business operations (Ex. processing contracts/invoices, creating/maintaining/distributing information, resource scheduling/staffing)

Advanced knowledge of Microsoft Office programs & platforms (Ex. Office 365, Outlook, Excel, Word, One Note, PowerPoint, SharePoint, Teams), Smartsheet or similar programs, Zoom or similar programs

Demonstrated passion and commitment to diversity and inclusion include inviting diverse perspectives, fostering an inclusive work environment, and supporting workforce diversity

High School Diploma or equivalency