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Kibler Construction · 5 days ago

Office & Accounting Coordinator

Fort Lauderdale, FL

Full-time

Onsite

Entry Level

1+ years exp

Kibler Construction is seeking a highly organized, professional Office & Accounting Coordinator to support their administrative and accounting operations at their Dania Beach headquarters. This role involves being the first point of contact for the company and managing various office and accounting tasks to ensure smooth daily operations.

Construction

Responsibilities

Greet and assist clients, vendors, and subcontractors professionally

Manage incoming calls, mail, and general office inquiries

Maintain a clean, organized, and professional office environment

Order office and breakroom supplies and coordinate team lunches

Schedule meetings, appointments, and conference rooms

Assist leadership with documents, correspondence, and meeting materials

Organize and maintain physical and electronic filing systems

Assist the Controller with administrative accounting tasks

Verify subcontractor documentation (lien waivers, insurance, W-9s, compliance forms)

Coordinate subcontractor check releases once requirements are met

Maintain organized subcontractor and financial records

Qualification

Office administrationAccounting supportMicrosoft OutlookMicrosoft WordMicrosoft ExcelBilingual (English/Spanish)Organizational skillsProfessional communicationDiscretionDeadline-driven experienceConstruction experienceLien waiversAttention to detail

Required

Minimum of 1 year of experience in office administration, office management, or accounting support

Strong organizational skills and attention to detail

Professional written and verbal communication skills

Proficiency in Microsoft Outlook, Word, and Excel

Ability to handle confidential information with discretion

Experience working in a deadline-driven, in-office environment

This position is primarily office-based. Occasional lifting of up to 25 pounds (such as office supplies or documents) may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions