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Airswift · 3 days ago

Contract Conformance Specialist IV

Houston, TX

Contract

Onsite

Senior Level, Lead/Staff

10+ years exp

Airswift is seeking a Contract Conformance Specialist to support a major client in Houston, TX on a 12-month contract. The role involves managing the administration stages of contracts for capital projects, ensuring compliance, facilitating communication, and resolving contractual matters.

CommercialConsultingHuman ResourcesInformation TechnologyInfrastructureOil and GasProfessional ServicesRecruitingRenewable EnergyStaffing Agency

Responsibilities

The CCS manages the entire administration stages of the contracts on the Projects

The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met

The CCS facilitates the timely identification, communication, and resolution of contractual matters

The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups

The CCS reports directly to the Manager of SCM Projects unless directed otherwise. The CCS has an indirect reporting relationship to the Business Owner (Project Team)

Assigned Major projects with a consolidated total of up to $500MM per year

Assigned projects each typically up to 3 years duration

Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions

Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project

Coordinate with the SCM Team Lead to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents

Lead contract negotiations with potential proponents during the contract bidding and formation phases

Coordinate project team in its development of a project specific communication plan

Participate and assist with training regarding contract conformance to team and third-party personnel

Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager

Maintain contractor correspondence and documentation logs

Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager

Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders

Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor

Establish and implement project contract document control and retention system in compliance with company procedures

Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor

Coordinate with project team, SCM Team Lead and legal lead, as required, in resolution of contractual issues/claims as they arise

Request, monitor and track Work Releases (WR) for project outside services providers throughout the project duration

Coordinate contract close-out with project team to ensure strict compliance with the related contracts

Close out project contract files and submit them for retention in compliance with Company procedures

Prepare for and provide assistance during company and external compliance audits

Ongoing communication regarding projects contractual requirements, practices and issues, including providing weekly and monthly status updates to management

Qualification

Contract administrationEngineering agreementsNegotiation skillsAnalytical skillsTechnical writingProject managementMicrosoft OfficeOracleProjectWiseSharePointCommunication skillsOrganizational skillsTeam collaborationProblem-solving

Required

Demonstrated ability to communicate in a clear, concise, and organized manner

Demonstrated excellent human relations, influence, and listening skills to deal effectively with all levels of employees and management

Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting

Ability to support the negotiation of complex contracting issues

Experience with sourcing and administration of large, complex ($100M+) Engineering and Construction Agreements

Ability to manage multiple tasks and to perform work with a reasonable level of supervision

Ability to communicate and interact effectively in a team environment

Excellent organizational skills

Excellent technical writing skills

Ability to effectively prioritize work in a timely manner

Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises

Demonstrated proficiency working with office computer applications such as Microsoft Office, Teams, Oracle, ProjectWise and SharePoint

Bachelor's degree in an engineering, construction, legal, technical or business discipline with some experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 10 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry

Specific knowledge and experience in contracting process and issues related to energy industry construction projects

Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract

Demonstrate understanding of and compliance with Project Execution contracting strategy