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Practising Law Institute (PLI) · 4 hours ago

Program Coordinator

NYC Metro Area

Full-time

Hybrid

Entry, Mid Level

$29.50/hr - $31.50/hr

2+ years exp

Practising Law Institute (PLI) is a nonprofit organization dedicated to educating and informing legal professionals. The Program Coordinator will support the Senior Program Attorney in preparing and presenting continuing legal education programs, requiring excellent writing skills and attention to detail.

Education

Responsibilities

Collaborates with PA on an ongoing basis to ensure the continuing legal education programs are executed seamlessly

Maintains and updates portal and/or Salesforce database regularly, taking special care to ensure all program and faculty details are complete and correct, and appropriately tracks and updates information, communicating all changes to other departments, as needed

Communicates effectively and efficiently with faculty (speakers) and internal PLI departments via phone and email. Communication includes but is not limited to:

Preparing and sending standardized letters and correspondence

Requesting and tracking the receipt of all required forms and materials – e.g. releases, bios, Course Handbook materials, PowerPoint presentations, etc

Tracking/updating contact and marketing listing information

Assisting with speakers’ requests

Responds to all communications (internal and external) in a timely manner, keeping PA up to date on the status of ongoing projects

Works with PA to prepare and submit Course Handbooks for publication, including but not limited to obtaining reprint permission from copyright holders

Assists with pre-program preparation, including assembly of Chair Packets, program binders for the PA and Coordinator, AV schedules, and press lists

Processes registration lists and other reports as requested by PA

Acts as the “face” of the program on the day of the live program. Greets faculty and attendees at the registration desk and informs them of necessary information

Answers emails and any incoming telephone calls in a friendly and professional manner, responds to inquiries and provides assistance as necessary. Keeps PA informed of all communications and actions taken in response to inquiries

Reviews and edits marketing pieces, including brochures, flyers, letters, emails, annual report, and catalog copy

Inputs PA's revisions to annual and newly created Program Budgets on a timely basis

Calculates speakers’ CLE (or other continuing professional education) credits

Performs other administrative tasks, as needed

Arranges conference calls, special meetings, and faculty dinners

Maintains awareness of multiple programs at different stages of development

Other duties, as assigned

Qualification

Microsoft WordMicrosoft PowerPointMicrosoft ExcelSalesforceEvent coordinationMulti-taskingOrganizational skillsInterpersonal skillsWritten communicationOral communicationAttention to detailSelf-starter

Required

A bachelor's degree and 2-5 years of administrative support experience

Superior knowledge and comfort with various software programs, including Microsoft Word, PowerPoint, and Excel

Excellent organizational and interpersonal skills are required, in addition to superior oral and written communication skills

Must be a self-starter, capable of multi-tasking and possess impeccable attention to detail

Preferred

Experience with Salesforce is a plus

Prior experience working with attorneys and/or high-profile executives is strongly preferred

Prior experience organizing events or coordinating projects preferred

Flexible to travel 1-2 times per year, if needed

Benefits

Medical, dental and vision plans for employees and their families

Generous employer contribution to employee retirement savings account

Ample paid time off and holidays, summer Fridays

Flexible hybrid remote/in-person scheduling for most roles

Unlimited access to LinkedIn Learning web-based training along with other career development opportunities

Work-life balance initiatives

One-time $500 Home Office Allowance

Gym/Wellness Allowance of up to $300 each calendar year

Company

Practising Law Institute (PLI)

Practising Law Institute is a nonprofit learning organization dedicated to keeping attorneys and other professionals at the forefront of knowledge and expertise.

Founded in 1933

New York, New York, USA

201-500 employees