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WVU Medicine · 4 days ago

Project Manager

Rockefeller Neuroscience Institute

Full-time

Onsite

Mid Level

4+ years exp

WVU Medicine is a leading healthcare provider and they are seeking a Project Manager to lead project teams on mid-to-low risk projects across the organization. The role involves planning, directing, and coordinating all aspects of Quality projects while ensuring successful communication and collaboration with IT, vendors, and customers.

Health CareHospitalMedical

H1B Sponsor Likely

Responsibilities

Responsible for leading a project team (or teams) on organizational wide mid-to-low risk projects affecting multiple people within a limited number of areas/departments May also be responsible for overall project management of smaller scale projects

Responsible for planning, directing and coordinating all aspects of Quality projects

This includes, but is not limited to, project work plan development & management, project plan reporting, issue tracking, scope development & management, project cost, resource & time management, project communications and project risk management

Collaborates with IT, vendors, and Customers to ensure successful completion of projects

May also be responsible for serving as a liaison between the Quality Department and other practices affiliated with the health system

This may include providing appropriate on-site visits, facilitating regular communication, resolving client requests, and overseeing resolution of issues to ensure delivered services meet client needs and expectations outside of defined projects

Work significantly affects multiple people within a limited number of areas/departments

Responsible in all aspects of project planning, including project proposal reviews to determine goals, time frame, funding, project approach, staffing requirements, deliverables, and allocation of resources

Create and maintain project work plans utilizing the standard project management software tool(s) to drive the project

Maintains the project work plan to facilitate project progress tracking

Develops and maintains project scope/charter with assistance from management

Develops and maintains project schedule

Responsible for all processes related to the timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information

Participates in meeting the goals and objectives of the department and the division in accordance with the goals and objectives of the organization

Facilitation of proper transition of project support to Customer Service at the completion of each assigned project

Proactively manages project to identify potential risks and/or issues and escalates appropriately

Implements and monitors the change control process, and documents and facilitates the outcomes of the change control process for assigned projects

Demonstrates thorough understanding of project management phases, techniques and tools

Strong and tested project management skills, including sponsor and risk management

Ensures project status, issues, and successes are clearly communicated to all levels (team, management, stakeholders, etc.), documented and is in accordance with project plan and standards

Ensures open communication and maintains objectivity in all communication utilizing fact-based information

Listens effectively and clarifies information as needed; interprets verbal and non-verbal messages from others; communicates tactfully and candidly

Conducts routine project meetings to share organizational information and to provide guidance, direction, motivation, and to discuss overall performance of respective staff relative to work assignments

Participates in pre-engagement preparation and implementation planning, and transition to support

Motivates project team to action

Identifies common themes, makes inferences, and draw conclusions

Ensure acceptable level(s) of project staffing and oversight of consultants, contractors, and vendors to meet the requirements of the agreed upon contract/RFP stipulations for assigned IT projects Directly manages all internal resources assigned to project or program for work assignment completion, and manages external resources in the absence of a vendor project manager

Schedules activities, events, and programs, as well as the work of project team members, in support of Customer needs and expectations

Establishes and maintains cooperative and positive working relationships with customers and project staff

Escalates vendor related issues for resolution

Manages vendor Project Manager and coordinates with vendor PM to manage vendor resources

Manages vendor invoicing related to assigned projects

Responsible for identifying and managing projects with limited risk

Engages the proper resources and facilitates the resolution of project related problems

Tracks and Maintains issues/risk logs

Recognizes problems or situations that are new or without clear precedent

Evaluates alternatives and finds solutions using a systematic approach

Demonstrates collaboration skills and techniques; define alternate solutions; resolve conflicts; and create positive relationships with others

Establishes clear ground rules for behavior during project activities

Maintains a controlled and relaxed demeanor during intense situations

Uses good listening skills to document the issue accurately

Activates proper escalation protocols

Develops positive relationships with Customers, team, and sponsor

Prioritized own and team's work

Anticipates consequences of actions, potential problems, or opportunities for change

Sets and meets realistic deadlines

Forecasts changes and communicates current and projected issues

Understands how and when to make a choice; how and when to escalate issues to higher levels

Analyzes the risks and future impact of decisions

Exerts strong influencing skills to impact choices on immediate and long-term decisions

Continual adjustments with stakeholders in a persuasive and positive manner, to keep project on course using win-win negotiation techniques

Utilizes working knowledge of current organization’s versions of desk top software to perform project planning and oversight, for example: Windows, MS Project, MS Office, MS SharePoint

Participates in planning and implementing change and maintaining and improving productivity through attendance and participation in departmental functions and staff meetings

Promotes and contributes positively to the teamwork of the department by volunteering to assist co-workers, contributing ideas and participating in problem solving efforts with co-workers

Assists and mentors co-workers

Performs the following core duties: participates in mentoring, training, and development of other employees

Seeks and respects the views of others, including patients/families and customers when appropriate

Creates and updates internal documentation for team members to use

Coaches and provides support/encouragement for employees to exceed their own expectations

This position may require travel to other facilities or affiliated sites to assist with implementations, training, and/or support

Adheres to the established policies of the West Virginia United Health System (WVUHS) as well as the policies of the entity or entities where the Quality team member is assigned to work and/or employed

Demonstrates understanding of complex healthcare value-based programs and develops decision-support tools as needed to inform effective decision making

Qualification

Lean/Six Sigma CertificationCPHQ CertificationProject ManagementMS ProjectMS OfficeTeam BuildingCommunication SkillsCritical ThinkingCollaborationProblem Solving

Required

Bachelor's degree in a related field, OR High School Diploma or equivalent AND Four (4) years of relevant experience such as project management, project coordination, project lead, and systems analysis

Ability to handle and maintain confidential information

Ability to work well under high stress conditions

Ability to work independently or cooperatively as a team member

Ability to adapt to various workloads and assignments

Ability to work with multi-disciplinary groups

Must have reading and comprehension ability

Must be able to type

Possess good oral and written communication skills

Ability to prioritize tasks

Ability to work in a fast paced and rapidly changing environment

Must be flexible

Ability to sit for extended periods of time

Preferred

Certified in a Project Management Program such as Lean/Six Sigma

CPHQ Certification

Company

WVU Medicine

Glassdoor3.6

West Virginia University Health System is a non-profit organization that offers a full range of healthcare services.

Founded in 1898

Morgantown, West Virginia, USA

10001+ employees

https://wvumedicine.org/

H1B Sponsorship

WVU Medicine has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (9)

2024 (11)

2023 (9)

2022 (9)

2021 (7)

2020 (6)