Inside Higher Ed · 3 weeks ago
Absence Management & Leave Coordinator
Albany, GA
Full-time
Onsite
Entry, Mid Level
2+ years expAlbany State University is a fully accredited senior unit of the University System of Georgia. They are seeking a detail-oriented Absence Management & Leave Coordinator to administer all leave types for faculty and staff, ensuring compliance with relevant policies and laws while serving as the primary point of contact for leave inquiries.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Serve as the subject matter expert for all leave programs (e.g., FMLA, ADA, paid parental leave, military leave, sick and annual leave, Workers' Compensation, and related programs)
Evaluate leave requests, determine eligibility, and issue timely written determinations; coordinate fit for duty and return to work documentation
Maintain accurate case files and leave tracking, safeguarding confidentiality (HIPAA and USG privacy standards)
Audit and reconcile timesheets and leave balances; coordinate with Payroll on adjustments to ensure accurate pay
Partner with supervisors and department administrators to plan coverage and mitigate operational impacts during absences
Provide clear guidance to employees and leaders; develop FAQs, templates, and training to improve understanding of leave policies
Collaborate with the Workers' Compensation Specialist and external vendors on relevant cases
Monitor regulatory changes; recommend policy/process updates and lead continuous improvement initiatives
Prepare reports and dashboards on leave utilization, trends, compliance metrics, and service levels
Perform other HR duties and special projects as assigned
Qualification
Required
Bachelor's degree or equivalent combination of education and experience
Two (2) or more years of full-time HR experience with exposure to leave administration
Strong organizational, analytical, and problem-solving skills; effective written and verbal communication
Demonstrated ability to handle confidential information and exercise sound judgment
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS/timekeeping systems
Preferred
Direct leave of absence administration experience (2+ years)
Experience in higher education or public sector environments
Familiarity with USG policies and OneUSG/PeopleSoft
Working knowledge of federal and state leave laws and regulations
Benefits
Medical and major medical insurance
Group life insurance
Participation in the Georgia Teachers' Retirement System
Optional Retirement Plan (Faculty and exempt employees only)
Social Security
Tuition Assistance Program after six months of employment
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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