Oxford Solutions · 6 days ago
Executive Assistant
Pittsburgh, PA
Full-time
Onsite
Mid Level
3+ years expOxford Solutions is a fast-growing staffing company seeking a highly capable and polished Executive Assistant to support the leadership team. This critical role involves managing the President's calendar, preparing communications, and coordinating high-level meetings to ensure operational efficiency.
ConsultingInformation TechnologyStaffing Agency
Responsibilities
Act as a gatekeeper, screening communications and ensuring the President's time is focused on the highest-impact activities
Manage the President's calendar
Prepare, edit, and proofread presentations, reports, proposals, and internal communications
Support client engagement efforts by coordinating high-level meetings, following up on action items, and preparing briefing materials
Assist in monitoring operational metrics and staffing performance reports, compile summaries for executive review
Coordinate meetings and leadership team sessions, including agenda preparation, minutes, and follow-up
Handle confidential and sensitive information with the utmost professionalism
Liaise with internal teams—including operations, recruiting, sales, and finance—to support companywide initiatives
Manage expense reports, approvals, vendor coordination, and administrative workflows
Support special projects and company events as needed, helping the President drive organizational priorities forward
Qualification
Required
3–5+ years of experience supporting senior executives; experience in staffing, recruiting, or a service-based industry preferred
Exceptional organization, prioritization, and time-management skills
Strong written and verbal communication abilities, with a professional and polished communication style
High level of discretion, judgment, and ability to maintain confidentiality
Mastery of Microsoft Office Suite and/or Job Diva desired
Ability to work in a fast-paced environment and adapt quickly to shifting priorities
Self-starter with a strong sense of ownership and commitment to follow-through
Demonstrated ability to collaborate effectively across departments
Preferred
Experience in staffing, recruiting, or a service-based industry preferred
Mastery of Microsoft Office Suite and/or Job Diva desired
Benefits
Competitive compensation and benefits package
Opportunity to work closely with executive leadership in a growing staffing organization
A culture that values initiative, teamwork, and professional growth
The chance to play a meaningful role in the company's operational success
Company
Oxford Solutions
Oxford Solutions is a staffing and recruiting company that offers IT consulting services.
51-200 employees
Funding
Current Stage
Growth StageRecent News
2025-04-15
Company data provided by crunchbase