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U.S. Department of Veterans Affairs · 11 hours ago

Purchasing Agent

Syracuse, NY

Full-time

Onsite

Entry Level

$45K/yr - $59K/yr

1+ years exp

The U.S. Department of Veterans Affairs is seeking a Purchasing Agent for the Logistics Service within the VA Health Care System. This role involves acquiring supplies, services, and construction through various purchasing methods while ensuring compliance with federal regulations and addressing procurement needs effectively.

GovernmentMedicalNational SecurityPublic Safety

Comp. & Benefits

No H1B

U.S. Citizen Only

Responsibilities

THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION

This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales - prices - discounts - units of measurement - deliveries - stocks - and shipments

The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services - supplies - equipment - and systems that support the full range of programs and activities

Major duties and responsibilities include: Purchasing Support - Conducts purchasing under the micro purchase threshold

Reviews and edits purchase requests

Resolves issues to ensure requests and bills are processed accurately and in a timely manner

Identifies needs or problems and determines corrective action

Utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases

Tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud - waste and abuse based on procurement history and purchase trends

And - Procurement Support - Procures supplies and services to meet the purchase - rental - or lease needs of the organization

Develops unique selection criteria for each purchase

Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists - other service line contacts - and contracting officers as appropriate for the purposes of auditing documents - processing receiving reports - and payments

Conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements

And - Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured items

Develops reports and spreadsheets - obtains - organizes - files and retrieves reports for briefing and presentation purposes

Performs a variety of receptionist - timekeeping - record keeping and miscellaneous duties in medical facility - and - Performs other related duties as assigned

Qualification

Procurement experienceMicrosoft OfficeAutomated inventory systemsCustomer serviceDecision makingClerical skillsTechnical competenceOrganizational skills

Required

At least one (1) full year of specialized experience equivalent to the GS-5 level in the Federal service that equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of a Purchasing Agent

Experience performing clerical or assistant duties in support of purchasing and procurement

Procuring supplies and services to meet the purchase - rental - or lease needs of an organization

Working with medical staff to determine procurement needs and priorities

Resolving a variety of shipment - payment - or other discrepancies in support of procurement programs and operations

Purchasing various equipment - supplies - and services through the use of a purchase card

Assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel

You will be rated on the following Competencies as part of the assessment questionnaire for this position: Customer Service (Clerical/Technical), Decision Making, Manages and Organizes Information, Manages Resources, Reasoning (Clerical/Technical), Technical Competence

IMPORTANT: A full year of work is considered to be 35-40 hours of work per week

All experience listed on your resume must include the month and year start/end dates

Part-time experience will be credited on the basis of time actually spent in appropriate activities

Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religious; spiritual; community; student; social)

You will receive credit for all qualifying experience - including volunteer experience

Physical Requirements: Requires some physical effort such as standing - sitting - walking - or bending

There are no special physical demands

The work is performed in an office setting involving everyday risks or discomforts

Normal safety precautions are adequate