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Department of Finance · 9 hours ago

Administrative Associate

Manhattan, NY

Full-time

Hybrid

Mid Level

$60K/yr - $69K/yr

3+ years exp

The Department of Finance is responsible for administering the tax revenue laws of the city. The Administrative Associate will assist with administrative tasks and special projects for the HBM/HBW Unit, focusing on automation processes and providing support for hearings by mail, web, and mobile.

CommunitiesFinanceFinancial ServicesGovernment

Responsibilities

Serve as a liaison to vendors and internal partners (IT, other DOF divisions, etc.) to resolve any HBM/HBW/Mobile, Appeals, and Advocacy issues and ongoing automation projects

Communicate with vendors, request quotes for upcoming fiscal years, create IT tickets for staff, and keep track of outstanding items

Assist with the quality control of unit processes

Handle all administrative issues for the unit including, but not limited to, time and leave, payroll, log in credentials, and other computer access issues

Serve as a backup CityTime Time and Leave Coordinator and/or Approver, for the unit

Responsible for the compilation of all data and daily maintenance of the unit's statistical spreadsheets

Generate daily, weekly, and monthly reports for the unit

Assist with special projects and assignments, at the Chief Administrative Law Judge's request

Qualification

Administrative experienceOrganizational skillsCommunication skillsNYCServ proficiencySTARS proficiencyAXXIS proficiencyMS Excel proficiencyJudgmentIndependenceInterpersonal skills

Required

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty

An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above

Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years