Wake County Public School System · 5 days ago
Secretary to District Finance Officer
Cary, NC
Full-time
Onsite
New Grad, Entry LevelWake County Public School System is seeking a Secretary to District Finance Officer to provide comprehensive administrative and operational support. The role includes responsibilities such as scheduling meetings, processing bank deposits, supporting budget reconciliation, and assisting with contract administration and reporting.
Responsibilities
Provides comprehensive administrative and operational support to the District Finance Officer
Handles confidential information, messages, documents, and processes
Prepares and sends Finance communications
Responsible for bank deposits – daily or as needed
Processes payroll within the Finance Department
Runs monthly budget reports and tracks and reconciles budget ledger
Manages purchase orders and prepares invoice payments
Purchases office supplies, equipment, and miscellaneous items
Generates and proofreads correspondences, reports, and other documents
Facilitates travel arrangements and conference registrations for the Finance Officer, as requested
Assists central services and school staff by providing answers to varied questions and/or directing them to appropriate personnel
Performs other related duties, as assigned
Qualification
Required
Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps
Knowledge of bookkeeping/accounting procedures and budget principals
Effective time management and organizational skills
Excellent critical thinking and problem-solving skills
Excellent customer service skills with the ability to calmly route concerns to appropriate staff
Ability to be discrete and maintain confidentiality
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to pay strong attention to detail and a fundamental concern for the accuracy of information
Ability to work independently without close supervision
Ability to coordinate and complete multiple tasks simultaneously with deadlines
Ability to establish and maintain effective working relationships with school system staff, parents, external agencies, and the public
Associate degree or equivalent college, business, or technical school training
Experience in secretarial or administrative related field
An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job
Preferred
Knowledge of WCPSS's financial systems and process
Experience using Oracle business applications
Excellent public relations
Company
Wake County Public School System
Wake County Public School System is the largest school system in the state and the 16th largest in the nation, providing preK-12 education.
Founded in 1976
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Shashi Buddula
Chief Technology Officer
Stacy Lee
CTO Wake County Public School System
Recent News
Government Technology US
2025-05-17
2025-02-25
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