Vanguard Truck Centers ยท 4 days ago
Administrative Assistant
El Paso, TX
Full-time
Onsite
Mid Level
3+ years expVanguard Truck Centers is a successful and growing company that operates full service commercial truck centers across the United States. They are seeking an Administrative Assistant to provide support across various departments, including tasks such as processing payments, invoicing, and maintaining inventory levels.
AutomotiveCommercialRetail
Responsibilities
Greets showroom customers and determines the nature of their visit
Directs customers to the correct department, notifies the appropriate person that a customer is waiting, and introduces the customer to a salesperson
Answers incoming phone calls. Directs caller to appropriate department or individual or takes a thorough message
Communicates with callers and visitors in a professional, friendly, and efficient manner
Communicates messages to the appropriate parties in a timely manner
Types memos, correspondence, reports, and other documents
Assists service customers during the morning and evening service rush whenever possible
Assists with clerical duties as requested
Maintains a professional appearance
Operating as a liaison between the parts and accounting departments, including resolving discrepancies between vendor invoices and warehouse records, freight charges, and similar issues
Accurately research discrepancies in the parts inventory system, including communication with parts management and warehouse managers, coordination with accounts payable personnel, and others within the company
Providing proper accounting/coding for parts and freight invoices
Maintaining accurate records of details performed
Additional responsibilities as needed
Qualification
Required
Detail oriented, highly organized, and motivated to provide great customer service
Requires a strong sense of urgency
Computer skills and accounting knowledge are required
Organized, dependable, and accurate
Minimum of 3 years of parts, inventory, and general office experience
General computer knowledge
Requires good verbal and written skills. Must be able to effectively communicate at all levels of the organization
Solid basic math skills needed to price, quote, and manage parts division
Basic reasoning ability and good conflict management skills
Valid Drivers License
Preferred
Industry experience a plus
High School Diploma and college degree preferred
Benefits
Competitive salary
401k with employer match (after 3 months of employment)
Medical, dental, and vision insurance
Employer paid STD and Basic life
Optional life and LTD
Flexible Spending Account
PTO Paid Time Off program
Career Advancement Opportunities
Company
Vanguard Truck Centers
Vanguard Truck Centers is a commercial truck dealer.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Will Blue
CFO
Company data provided by crunchbase