Intenseye · 18 hours ago
Executive Assistant & Office Manager
New York
Full-time
Hybrid
Mid Level
$100K/yr - $120K/yr
3+ years expIntenseye is seeking a dynamic Executive Assistant & Office Manager to provide comprehensive administrative support to their co-founder/CEO and ensure the smooth operation of their NYC office. This hybrid role involves managing the CEO's schedule, coordinating travel, and maintaining an inviting office environment for a team of over 40 people.
AnalyticsArtificial Intelligence (AI)Computer VisionGenerative AISoftware
Responsibilities
Calendar support for the CEO: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities
Coordinate complex travel: optimize routes, arrange ground transport, hotel check-ins, and day-of contingency plans
Push back professionally: protect the CEO’s time by renegotiating low-value tasks and setting clear expectations
Prepare agendas, notes, and action summaries for key meetings and ensure follow-up actions are tracked
Gate and route inbound CEO email/Slack, draft replies, and escalate only what’s decision-worthy
Keep the CEO organized and one step ahead by managing information flow, reminders, and prep materials
Welcoming executive hospitality, ensuring an outstanding guest experience for every meeting including room prep, catering, gifts and follow-up
Simple errands and pickups tied to the CEO’s workday and meetings
Build & maintain best practices, setup systems and processes that creates accountability and brings efficiency to CEO’s day to day
Maintain discretion with sensitive information at all times
Be the heartbeat of our NYC office: maintaining an inviting, functional, and energized space that enhances our culture
Coordinate office catering, snacks, and office supplies to ensure the team has what they need to do their best work
Handle office shipping and logistics for our headquarters, including support fulfilling customer orders, equipment, swag and gifts
Manage equipment setup and IT coordination for new hires, working with internal teams to ensure smooth onboarding
Support planning and logistics for in-office events, team gatherings, and leadership offsites (venue sourcing, booking, setup & execution)
Maintain up-to-date office documentation and logistics resources
Qualification
Required
3+ years of experience as an Executive Assistant or Office Manager, ideally in a fast-paced startup
Exceptional organization, communication, and problem-solving skills
A proactive, flexible mindset, ready to jump in wherever needed
Tech-savvy and comfortable with tools like Google Workspace, Slack, and Notion
A calm, unflappable demeanor: you stay collected and solution-oriented when priorities shift
You take pride in service and polish, and you have a genuine love for creating an environment where people and teams thrive
Preferred
Experience hosting execs, customers and/or investors
Event or food & beverage coordination experience and a good understanding of NYC vendor and locations
Company
Intenseye
Intenseye uses AI for real-time video analysis, enhancing safety, detecting hazards, and improving efficiency across industries.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$93.1MKey Investors
Lightspeed Venture PartnersInsight Partners
2024-02-27Series B· $64M
2021-09-21Series A· $25M
2021-02-11Seed· $4M
Leadership Team
Sercan Esen
Co-Founder & CEO
Serhat Cillidag
Co-Founder and CTO
Recent News
2025-05-04
2025-01-02
Company data provided by crunchbase