Apply on Employer Site

Smithsonian Enterprises · 2 days ago

Accounts Payable Specialist

DC-Baltimore Area

Full-time

Onsite

Senior Level

$65K/yr - $65K/yr

5+ years exp

Smithsonian Enterprises, a division of the Smithsonian Institution, is seeking an experienced Accounts Payable Specialist in their Washington, DC office. The A/P Specialist will manage invoice distribution and approval, review and post invoices, and provide data processing and payment support necessary to meet the obligations of Smithsonian Enterprises.

Responsibilities

Manages vendor email box that receives all incoming invoices, statements, vendor or employee inquiries, and vendor paperwork

Distributes all merchandise invoices directly to the OCR email box for processing

Distributes all trade (cost) invoices to the appropriate approver; track to ensure timely return

Downloads vendor paperwork on the secure shared accounting drive

Follows up with appropriate approver to receive approved and coded invoices back timely

Research past due invoices and customer statements and provides resolutions to the vendor

Responds accurately and timely to all vendor or employee inquiries

Reviews all coded and approved trade invoices for accuracy and post in D365, escalating questions and issues to the A/P Team Lead

Contacts vendors for updated vendor paperwork when checks or electronic payments are returned

Initiates stop payments on checks in the Bank of America software

Ensures compliance with all current Privacy guidelines surrounding vendor information

Prepares audit requirements for Accounts Payable activity

Participates in Stores Annual Physical Inventory, as requested

Participates in annual Form 1099 review and verification

Train and mentor other staff as necessary in accounting procedures and processes

Maintain documentation for procedures and processes for all areas of responsibilities; review, provide recommendations for improvements, and update existing procedures as necessary

Qualification

Accounts PayableDynamics 365Data analysisMicrosoft OfficeCommunication skillsAttention to detailProblem-solving

Required

High School Diploma or General Education Diploma (GED)

At least 5 years of related experience

Knowledge of Accounts Payable best practices

Ability to independently perform assignments using conventional methods and techniques

Knowledge of accounting systems and processes applicable to the accounting function

Meticulous attention to detail required

Reliability, accuracy, and timeliness in performance of responsibilities

Experience gathering, assembling, consolidating, and analyzing data

Strong written and oral communication skills

Ability to establish and maintain effective relationships with and gain the cooperation of all levels of staff to resolve problems and provide advice and assistance

Proficient with Microsoft Office applications

Benefits

Health, Dental and Vision Insurance

Life Insurance

Transit/Commuter Benefits

Annual and Sick Leave Accrual

Family Friendly Leave

403b Retirement Program

Discounts for Smithsonian Memberships, Museum Stores and Restaurants

Flexible Spending Account (Health & Dependent Care)

Company

Smithsonian Enterprises

Glassdoor3.9

Smithsonian Enterprises (SE) was formed in 1999 by the Smithsonian Institution's Board of Regents to consolidate and bring professional management to the commercial activities of the Institution.

Founded in 1999

201-500 employees