Oppenheimer & Co. Inc. · 5 days ago
Office Manager
San Francisco, CA
Full-time
Onsite
Mid Level
$100K/yr - $100K/yrOppenheimer & Co. Inc. is a leading middle-market investment bank and full-service broker-dealer. They are seeking an Executive Assistant/Office Manager to provide exceptional administrative support and maintain a professional environment in their San Francisco office. The role involves managing calendars, facilitating meetings, and supporting recruitment initiatives while working closely with senior team members.
Financial Services
Responsibilities
Provide general administrative support, which includes but not limited to the creation, maintenance and editing of documents, spreadsheets, files, presentations, market data, and CRM systems
Calendar management and coordination of meetings/events/conferences, including complex travel arrangements
Preparation and tracking of expense reports and reimbursements for individuals and vendors
Prioritize daily work, track progress of projects, deadlines and follow ups, answer phones and take messages
Facilitate visits from vendors, clients and firm personnel, which includes but not limited to the presentation of the room and setup of catering and AV equipment
Assist with ad hoc responsibilities which may include but not limited to marketing materials, IT Support, mailings or deliveries and facility/building requests
Support recruitment and onboarding initiatives, including interview scheduling, gathering feedback, reference checks and pre-hire/new-hire requests
Maintain an ongoing Reception Desk presence as needed
Coordination of office projects and upkeep of the corporate office space, including managing and ordering supplies
Qualification
Required
Bachelor's Degree required
Experience as an Executive Assistant in a corporate environment, ideally within financial services industry
Must be a team player with an energetic, positive disposition seeking growth and opportunity to expand the role
Must be a self-starter looking to make an impact on a team
Must be able to maintain the highest level of confidentiality
Driven mentality with strong interpersonal skills to interact with stakeholders and C-level clients in a professional and friendly manner
Demonstrate strong accuracy and thoroughness in all facets of daily work and possess superb organizational skills, and ability to multi-task
Able to meet designated deadlines and work effectively in a pressurized environment
Able to handle regular activities without prompting
Possess a high degree of proficiency with technology including MS Office products (Word, Excel, PowerPoint and Outlook), Zoom, and expense tracking
Benefits
Discretionary bonus
Company
Oppenheimer & Co. Inc.
Oppenheimer is a global financial institution offering Wealth Management, Capital Markets, and Investment Banking solutions.
Founded in 1881
1001-5000 employees
H1B Sponsorship
Oppenheimer & Co. Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (7)
2023 (6)
2022 (1)
2021 (6)
2020 (4)
Funding
Current Stage
Public CompanyTotal Funding
unknown1986-09-05IPO
Leadership Team
Craig Schneider
Managing Director - Regional Director
Douglas Siegel
Managing Director, Chief Compliance Officer
Recent News
2026-01-08
2026-01-07
Company data provided by crunchbase