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Inotiv · 4 days ago

Administrative Assistant

Alice, TX (W)

Full-time

Onsite

Entry Level

2+ years exp

Inotiv is a growing contemporary drug discovery and development company where they are seeking an Administrative Assistant to support site operations and leadership. This role involves coordinating purchasing, visitor logistics, memberships, and office functions to ensure smooth daily administrative processes and compliance with records requirements.

BiopharmaLife ScienceMedical DevicePharmaceutical

Responsibilities

Create and track POs, Change Orders, and REQs in JDE/D365

Receive invoices in JDE/D365, maintain filing systems, research payment statuses

Manage petty cash and vending reimbursements

Coordinate Shipping (e.g FedEx) invoicing and account access

Support client visits by confirming TB requirements and dietary restrictions, preparing visitor PPE/Scrub kits, and arranging meals

Maintain clean laundry distribution for client and visitor PPE

Administer Site AALAS Learning Library account (renewals, seat management, usage reviews)

Maintain and renew commercial/industry memberships (AALAS, TBAALAS, APV, ASLAP, etc.)

Manage mail distribution, shred schedules, and supply orders

Track and renew vehicle registrations for site vehicles

Maintain documentation for donations, community events, and sponsorships

Process and mail checks/funds to corporate

Collect documentation for audits, inspections, ongoing expenditures and storm/emergency responses

Keep accurate and organized records in Teams and filing systems

Other special projects and duties as assigned

Qualification

Procurement systems JDEProcurement systems D365Microsoft Office SuiteOrganizational skillsAttention to detailResults drivenCommunicationCollaborationCustomer focusRelationship building