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Vermont Law and Graduate School · 1 day ago

Executive Assistant

South Royalton, VT

Full-time

Onsite

Entry Level

$26/hr - $32/hr

2+ years exp

Vermont Law and Graduate School is seeking an Executive Assistant to the Vice Dean for Students and Interim VP for DEI. The role involves providing administrative support to the Deans' office, managing student interactions, organizing events, and maintaining office operations.

Higher Education

No H1B

Responsibilities

Act as the first point of contact for students. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary

Schedule meetings, and work to develop adaptive scheduling as needed throughout the academic year to meet cyclical needs

Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance

Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc

Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data

Provide the main administrative support for academic accommodations including scheduling meetings, drafting correspondence, organizing in-class student accommodations in alignment with documented needs, and maintaining all related accommodations files

Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence

Answer phone calls in a polite and professional manner

Welcome visitors and students and direct them to the appropriate department

Performs other related duties as assigned

Qualification

Microsoft Office SuiteCalendar managementAdministrative supportWritten communicationAdaptability to technologyInclusionInterpersonal communicationOrganizational skillsTime management

Required

Associate's degree required; bachelor's degree preferred

Minimum of two years' experience in an administrative support position or related role

Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints

Experience arranging travel and accommodations

Experience managing complex calendars and schedules

Strong written and verbal communication skills

Ability to use discretion in handling confidential and sensitive information

Ability to handle multiple priorities with tight deadlines in a fast-paced environment

High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school

Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team. Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS

Must be able to work legally within the United States without sponsorship

Ability to perform all essential functions of the job with or without basic accommodations