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Pokagon Band of Potawatomi · 17 hours ago

Director of Purchasing and Inventory

Dowagiac, MI, Dowagiac, MI, US

Full-time

Onsite

Lead/Staff, Director/Executive

5+ years exp

Pokagon Band of Potawatomi is seeking a Director of Purchasing and Inventory to oversee all aspects of the Purchasing and Inventory department. This role involves directing procurement operations, managing staff, and ensuring compliance with organizational goals and budgets.

Government Administration

Responsibilities

Provide the overall direction, coordination, evaluation, coaching, and development of staff. This includes interviewing, hiring, orienting, and training employees; planning, assigning, and directing work; providing timely feedback, appraising performance, and providing professional development opportunities; and rewarding and disciplining employees. Proactively address and resolve staff concerns and explore and implement methods and procedures for improving departmental workflow and service to Tribal Citizens

Directs the procurement and purchasing operations and strategy to provide the materials and services to meet organizational requirements for quality, volume, availability, and pricing

Evaluates and develops strategic methods for purchases and oversees purchasing of designated supplies, materials, services, and equipment for the Band

Collaborates with other departments or functional areas to define current and future purchasing needs and inventory requirements

Establishes and implements short-and long-term organizational goals, objectives, policies, and operating procedures; monitors and evaluates operation effectiveness; effects changes required for improvement

Develop and maintain the Purchasing Department budget, ensure compliance with stated goals, guidelines, and objectives, and develop business case justifications and cost/benefit analyses for Purchasing spending and initiatives

Acts as negotiator between the Band and vendors/suppliers on procurement contracts; keeps informed of all new developments relative to available resources; makes recommendations designed to reduce costs, updates systems and provides environmentally approved materials and services

Reviews major procurement contracts, coordinates federal and contract standards of compliance, change orders and problem resolution in conformance with contract law and licensing requirements. Consults with legal counsel as required. Keeps up to date documentation and files for each procurement

Evaluates and develops strategic supplier relationships, negotiates contracts, and implements systems for monitoring performance, assessing risk, and responding to changes in demand or disruptions in the supply chain

Ensures the Purchasing and Inventory service areas, as well as other departments operate within the parameters of approved budgets, as they relate to purchasing

Adheres to the approved vendor lists, reviewing every three years

Develops methods and oversees inventory control of Band assets, including furniture, fixtures and equipment, land, buildings, and vehicles

Incorporates an auditing process to ensure purchasing and recordkeeping comply with applicable governmental regulations

Act as first point of contact for managing the Band’s liability insurance coverage

Supervises maintenance of computerized purchasing and fixed asset inventory systems, including computerized inventory of warehouse stock

Oversees purchases and delivery of goods. Oversees the returns and warranty of defective merchandise in partnership with program managers

Oversees equipment maintenance contracts, supervises maintenance of equipment control records

Oversees the reconciliation of Purchasing’s corporate credit accounts for timely entry

Directly supervise all Purchasing and Inventory staff

Oversees the Band’s procurement process (RFP) including catering by securing bids, awarding bids, and maintaining compliance with tribal law

Qualification

Procurement ManagementInventory ControlBudget ManagementContract NegotiationSupply Chain ManagementAnalytical SkillsMS ExcelPlanningOrganizingQuality FocusVerbal CommunicationWritten CommunicationInterpersonal SkillsOrganizational SkillsTeamwork

Required

Bachelor's Degree in Supply Chain, Business, Accounting, Finance, Public Administration or other related field from an accredited institution whose program of study has been recognized by the Council for Higher Education Accreditation or the United States Department of Education. An additional four (4) years of relevant experience in lieu of degree may be considered

A minimum of five (5) years of relevant experience in the field of Procurement, Supply Chain Management, Inventory Control, Program Compliance, or related experience is required

Five (5) years of experience managing staff and financial budgets is required

Knowledge of service agreements, contracts, contract law, contract drafting, and pricing analysis. Must be familiar with vendor performance metrics and how to negotiate/draft service level agreements, key performance indicators, and other performance metrics

Knowledge of procurement strategies, tactics, processes, procedures, and systems

Must have analytical and problem-solving abilities, superior verbal and written communication skills, and strong organizational, negotiating and interpersonal skills

Demonstrated experience with accounting software and strong MS Excel skills