Alfa AI · 20 hours ago
Human Resources & Administrative Manager
Lake Forest, CA
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expAlfa AI is a company that leads the unified HR & Administration function across multiple regions. The HR & Administration Manager will manage all HR activities, ensuring compliance and alignment with corporate policies while overseeing administrative operations in the U.S.
Artificial Intelligence (AI)B2BSaaS
Responsibilities
Lead HR operations across the U.S., Canada, and Morocco; oversee U.S. administrative operations
Develop and maintain HR & Administration policies and SOPs across all regions; partner with QA on SOP alignment and audits
Own the employee lifecycle: full-cycle recruiting (intake to offer), onboarding/offboarding, employee relations, investigations, performance cycles, and documentation
Drive talent acquisition strategy: workforce planning with leaders, pipelines, employer branding, and timely hiring across regions
Lead talent management & development: talent reviews, succession planning, career paths, and manager capability building
Design and implement the performance management program: define goals/timelines, forms/HRIS workflows, rating scale, and cross-team calibration meetings; train managers, ensure compliant documentation (including PIPs), and run the cycle once launched
Coordinate with the PEO and Finance on payroll and benefits; review and approve payroll before processing, ensuring data accuracy, compliance, and on-time filings
Review annual benefit renewals with the PEO; evaluate plan options, costs, and recommendations for leadership approval, and coordinate employee communications during open enrollment
Oversee HRIS and secure personnel files; ensure data privacy, access controls, and retention; deliver HR/Admin dashboards and reports to leadership
Lead employee training programs, ensuring accurate training records and compliance
Identify and implement process improvements to drive efficiency, compliance, and employee experience
Maintain company organizational structure and staffing levels, ensuring clear hierarchy and reporting channels
Collaborate with site leadership to plan workforce needs, organizational changes, and communications
Oversee U.S. administrative operations: office management, facilities coordination, vendor and supply management, company asset tracking, records retention, and general office services in line with SOPs
Ensure administrative support for leadership meetings, travel coordination, and corporate events when required
Qualification
Required
Bachelor's in HR, Business Administration, or related
10+ years of progressive HR experience, including multi-country or multi-site HR operations (U.S., Canada, and/or international)
Full-cycle talent acquisition, including applicant tracking system (ATS) management (e.g., Workday, iCIMS, Greenhouse)
Employee relations, investigations, performance management program design, and organizational development
HR compliance with multi-country labor laws, data privacy regulations (e.g., GDPR, PIPEDA), and corporate SOP alignment
Training program oversight, learning management system (LMS) administration, and accurate recordkeeping
Payroll and benefits coordination, including PEO management, pre-processing payroll review, benefits enrollment, and reporting
HRIS expertise with advanced reporting, dashboards, and data analytics (e.g., ADP Workforce Now, TriNet, UKG, SAP SuccessFactors)
Experience managing organizational change, process improvement initiatives, and HR documentation for audits
Administrative operations management, including office management, vendor coordination, and records retention
Fluent English (written and spoken)
Preferred
Master's or relevant HR certification preferred (e.g., SHRM-SCP, SPHR)
People-leadership experience preferred
French preferred
Excellent communication, interpersonal, and cross-functional collaboration skills
High degree of integrity, confidentiality, and professionalism in handling sensitive information
Company
Alfa AI
Alfa AI is a recruitment technology company specializing in AI-driven hiring solutions.
2-10 employees
Funding
Current Stage
Early StageTotal Funding
$0.62MKey Investors
Fuel Ventures
2025-02-18Pre Seed· $0.62M
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