Apply on Employer Site

Northeastern State University · 9 hours ago

N99910 Administrative Assistant, Continuing Education - Broken Arrow Campus

Broken Arrow, OK

Internship

Onsite

Intern, Entry Level

$28K/yr - $28K/yr

1+ years exp

Northeastern State University is seeking an Administrative Assistant for their Continuing Education department at the Broken Arrow Campus. This position provides essential administrative support, including preparing correspondence, managing calendars, and coordinating events to enhance university operations.

EducationHigher EducationUniversities

Responsibilities

Prepares a variety of correspondence

Attends meetings and records minutes; prepares meeting agenda and supporting documents

Makes travel arrangements for assigned personnel

Researches and prepares a variety of reports

Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel

Maintains office supply inventory; reorders as needed

Sorts and distributes mail

Makes appointments and manages calendars

Processes purchase orders; processes purchase card statements

Assists in the development and management of assigned budgets

Designs and prepares marketing and promotional materials

Maintains website and social media accounts

Maintains a variety of documents and forms

Directs the work of student employees as assigned

Enters information to computerized databases

Prepares a variety of schedules and calendars

Maintains a variety of files and records

Assists in the coordination of conferences, programs and special events

Performs related duties

And other duties as assigned

Qualification

Customer serviceOffice practicesJob-related softwareUniversity policiesBudget managementSocial media managementDatabase entryOral communicationWritten communication

Required

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate's degree

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years

Knowledge of university policies and procedures

Knowledge of university purchasing policies

Knowledge of modern office practices and procedures

Knowledge of computers and job-related software programs

Skill in the provision of customer services

Skill in oral and written communication

Applicants must be currently authorized to work in the United States on a full-time basis