Ultimate Staffing · 16 hours ago
Sr. Administrative Assistant
Gaithersburg, MD
Full-time
Onsite
Senior Level
$60K/yr - $60K/yrUltimate Staffing is seeking a Senior Administrative Assistant with prior accounting firm experience to support executive leadership and the administrative team. This role involves managing daily operations, reporting, scheduling, and front-office coverage, requiring strong attention to detail and professionalism in communication.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Madison French
Responsibilities
Provide senior‑level administrative support to executives and the admin team
Manage calendars, schedule meetings, and coordinate internal communications
Generate, edit, and prepare reports and documents
Assist the administrative team lead with projects, deadlines, and operational tasks
Assemble tax returns (paper and electronic), including SafeSend
Create invoices and assist with billing workflows
Support 1099 assembly processes
Prepare documents for mailing, scanning, or electronic submission
Provide front desk coverage as needed
Answer and route incoming calls
Create certified mail and prepare FedEx labels/packages for drop‑off
Manage front desk inbox and handle incoming requests
Check in staff and visitors
Maintain staff timesheet reporting to management
Qualification
Required
Previous experience working in an accounting firm or tax preparation environment
Strong administrative and multitasking abilities
Proficiency in Microsoft Office
Excellent communication skills and client‑service orientation
Ability to prioritize tasks and meet deadlines in a fast‑paced environment
Preferred
SafeSend experience
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase