Embakire Workforce · 1 week ago
OFFICE MANAGER (Part Time) New York (In Office) M-F
New York, NY
Part-time
Onsite
Mid Level
$36K/yr - $50K/yrEmbakire Workforce is a fast-paced professional services team based in New York City serving US customers and internal teams. They are seeking a hands-on Office Manager who will oversee front-desk activities, manage facilities and vendor relationships, and administer office systems to ensure a productive office environment.
Information Technology & Services
No H1B
Responsibilities
Oversee day-to-day front-desk and reception activities: greet visitors, manage incoming calls and mail, and maintain a professional office environment
Manage facilities and vendor relationships: coordinate cleaning, maintenance, supplies procurement, and vendor scheduling to keep the office running smoothly
Administer office systems and tools: maintain shared calendars, book meeting rooms, manage Slack channels, and support Google Workspace/Microsoft 365 administration tasks
Handle basic financial and administrative tasks: process invoices, coordinate expense reports, and liaise with accounting for timely reconciliations
Coordinate office logistics for meetings and events: set up AV, catering, and materials for internal and client-facing sessions
Maintain office inventory and workspace standards: track supplies, manage onboarding/offboarding logistics, and support health & safety protocols
Qualification
Required
Proven experience managing an in-office workspace or frontline administration function
Comfortable with Google Workspace and Microsoft 365 (calendar, Gmail/Outlook, Drive/OneDrive)
Familiarity with QuickBooks or similar basic bookkeeping tools
Experience coordinating vendors and facilities services
Proficiency with Slack or other team communications platforms
Ability to work on-site in New York City Monday–Friday (part-time schedule)
Preferred
Experience with office-management tools or task platforms (Asana, Trello, or equivalent)
Previous event coordination for internal meetings or client gatherings
Basic knowledge of expense reporting workflows and invoice processing
Company
Embakire Workforce
At Embakire Staffing, we illuminate the path to career success for both new graduates and seasoned professionals.
Founded in 2017
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase