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NBCUniversal · 9 hours ago

Administrative Assistant

New York, NY

Full-time

Hybrid

Mid Level

$70K/yr - $85K/yr

3+ years exp

NBCUniversal is one of the world's leading media and entertainment companies, and they are seeking an Administrative Assistant to support two Senior Vice Presidents with day-to-day administrative functions. The role involves managing calendars, organizing meetings, and providing general administrative support to ensure smooth operations within the team.

BroadcastingMedia and EntertainmentNews

No H1B

Responsibilities

Provide administrative support: calendar management, book travel and process expenses, execute various department projects

Manage and track calendars proactively, looking ahead to anticipate needs and keep the executive’s schedule running smoothly

Help to plan and execute events such as: client dinners, departmental lunches, and group onsite and offsite with end to end support pre and during events

Organize internal and external meetings

Schedule appointments and maintain calendar

Manage & oversee relevant invoicing, vendor agreements, etc

Develop and maintain positive relationships with stakeholder teams, administrative teams, IT and facilities teams

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team members

Qualification

MS OfficeCommunication skillsTime managementProblem-solvingInterpersonal skills

Required

3-5+ years prior relevant experience, supporting Senior Executives

Exceptional communications skills (verbal and written) and strong interpersonal skills

Proficient with MS Office - Outlook/Word/Excel/PowerPoint

Ability to successfully multitask and meet deadlines

Excellent at problem-solving, taking initiative, and being very resourceful

Demonstrable communication skills

Excellent writing and organizational skills with attention to detail

Ability to exercise a high level of discretion in handling confidential and sensitive information

Excellent interpersonal skills and grace under pressure

Keen understanding of how to consistently 'move the ball forward' in varied circumstances

Willingness to travel and work off hours, and on weekends, with short notice

Must be willing to work in the New York City office on a hybrid schedule

Must have unrestricted work authorization to work in the United States

Must be 18 years or older

Benefits

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

A variety of other discounts and perks

Company

NBCUniversal

Glassdoor4.0

NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast.

Founded in 1912

New York, New York, USA

10001+ employees