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FOCUS Consulting · 10 hours ago

Billing / Data Entry / Administrative Support

Midvale, UT

Full-time

Onsite

Entry Level

$18/hr - $18/hr

1+ years exp

FOCUS Engineering & Surveying is a company dedicated to building a better place, and they are looking for an entry-level accounting and administrative support teammate. The role involves providing exceptional customer service, performing routine accounting tasks, and collaborating with various departments to enhance organizational success.

Civil EngineeringCommercial Real EstateConstruction

Growth Opportunities

Responsibilities

Exhibit integrity with both internal teammates and external clients

Provide exceptional customer service by promptly answering telephone calls, responding timely to emails, and communicating in a professional manner

Competently performing routine aspects of accounting; primarily billing to begin with, but including accounts payable, accounts receivable, analysis of financial data, and consulting with managers while maintaining confidentiality and professionalism

Assist in maintaining and processing accurate time-keeping records

Reporting to your accounting supervisor and build strong relationships across all departments

Set up and maintain project data in the billing software

Produce and provide billing managers with accurate and timely billing information in the coordinated production of client invoices

Welcome and direct clients to the appropriate person or conference room

Build strong relationships across all departments and leadership to become an effective consultant in all administrative manners

Distribute clear communications regarding necessary information to the organization

Collaborating within our team as well as other departments

Preparation and onboarding of new employees, and facilitating their integration into our company culture and their new department

Coordinating with leadership to plan company events, and arrange travel and accommodations

Maintain office supplies and equipment, as well as coordinate general building maintenance

Assist with conference room scheduling and calendars

Assist with a variety of recruiting tasks

Assist employees with benefit information

With integrity and discretion, will be the receiver and distributor of mail and deliveries within the organization. This role requires safeguarding confidential or high-value materials until they reach the intended recipients

Provide general support to department managers and leadership

As this role evolves, you will be expected to take on more tasks and challenges, which will provide you an opportunity to grow professionally and contribute to the success of the organization

Will be expected to participate in department goal setting and accomplishments, book reviews, and personal and team development

Qualification

Customer serviceMicrosoft ExcelAttention to detailVerbal communicationWritten communicationTeam collaborationSelf-motivationIntegrityAdaptability

Required

High school diploma

Proficient computer skills and knowledge of Microsoft Excel

Strong attention to detail and accuracy

Excellent verbal and written communication skills with the ability to professionally interact with all levels of personnel, management, and clients

Have a high level of integrity and an ability to self-motivate and work productively with little to no supervision

Willingness to understand and align with FOCUS values

Personable nature, allowing you to interact with internal and external clients to provide extraordinary customer service

Humility to accept feedback and the desire to turn it into growth and improvement

Collaborative nature to work and thrive in a team environment; putting the team before self

Grit and determination to provide constructive feedback, including to leadership

Committed to holding yourself and others accountable, and to practicing candor in your communication

Skillful in the ability to effectively transition between incoming client calls, personally assisting clients, and completing general office tasks

Preferred

1 year of prior office experience preferred

Benefits

Paid time off accrued upon hire and increases with set benchmarks

13 paid holidays with opportunities to earn more for meeting company goals

Generous 80% healthcare premium contribution through Select Health with an HSA match up to $200/month after a 60-day probationary period.

Access to dental, vision, life, and other insurance benefits after the probationary period

401(k) match after a 6-month probationary period, matches 100% for the first 3% and then 50% for the next 2% so we can help you build your financial future

Employee Assistance Program (We are here to support you)

Employee and family engagement activities

Employee recognition

$10,000 life insurance policy 100% paid by FOCUS

A fulfilling and genuine work environment

In-house training and mentoring program

Many opportunities and resources for personnel development