Halo Land Management ยท 1 day ago
Document Specialist
United States
Full-time
Remote
Entry Level
1+ years expHalo Land Management partners with leading energy companies to support critical oil and gas development. The Document Specialist position is crucial for ensuring that documentation is organized, formatted, and accurate before reaching clients and project leadership.
Asset ManagementProject ManagementReal Estate
Responsibilities
Organize, name, and format project documents including leases, abstracts, flowcharts, curative records, and chain of title support
Ensure files meet Halo and client standards for file order, naming conventions, bookmarks, indexing, and metadata
Merge, split, compress, and annotate PDFs for internal review and external delivery
Build clean run sheets and document indexes that make packages easy to review and defensible in audit
Cross check document content for completeness and consistency, including legal descriptions, tract numbers, dates, grantor grantee information, and supporting exhibits
Identify issues early such as missing pages, duplicates, mismatched tracts, incorrect labeling, or incomplete packets
Flag discrepancies clearly and coordinate corrections with abstractors, land teams, or project leadership
Maintain consistent formatting across projects, even when incoming files are inconsistent or low quality
Maintain structured digital file systems with clear version control and accessible folder standards
Upload final deliverables to client portals and internal systems in alignment with deadlines and submission requirements
Coordinate with abstractors, landmen, title attorneys, admins, and team leads to ensure documentation integrity
Track workflow status and communicate blockers, timing risks, and handoff needs proactively
Qualification
Required
1 plus year of experience in document processing, records management, legal support, land administration, or a closely related role
Proficiency with Adobe Acrobat and PDF editing tools, including bookmarks, indexing, merging, splitting, compression, and annotation
Strong organizational skills and attention to detail with the ability to manage multiple priorities at once
Strong written and verbal communication skills, including clear documentation of issues and professional internal follow up
General technical proficiency with Microsoft Excel, Word, and file sharing platforms such as Box, Dropbox, or SharePoint
Must operate under a registered LLC or be willing to establish one
Preferred
Familiarity with land, lease, title, or curative documents
Experience supporting abstractors, title examiners, landmen, or legal teams
Comfort working with tract level materials such as tract maps, legal descriptions, deed records, and supporting exhibits
Exposure to tools and sources such as Landex, courthouse portals, or other public record systems
Benefits
Remote flexibility with steady project volume and meaningful work.
Opportunities to grow into curative, abstracting support, or expanded project coordination depending on performance and interests.
Company
Halo Land Management
Halo Land Management provides project management, asset management, and title services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dustin Goldston
Founder
Company data provided by crunchbase