Collette · 13 hours ago
Corporate Travel Coordinator
Pawtucket, RI
Full-time
Hybrid
Entry Level
$20/hr - $20/hr
2+ years expCollette is a family-owned business and the longest-running tour operator in North America, seeking a Corporate Travel Coordinator to join their Air team. This role is responsible for coordinating travel arrangements for employees, managing air reservations, and balancing business needs with budget constraints.
Travel
Responsibilities
Handle and oversee all travel arrangements for employees traveling on business within company guidelines
Using airline reservation systems to confirm contracted airfare
Leverage hotel relationships and loyalty programs to reduce hotel costs
Secure rental cars in airline reservation systems using corporate discount codes
Secure air reservations for each tour manager requiring flights to guide a tour, working to accommodate each tour manager’s request/preferences while staying within budget
Mitigate costs by securing comps, reduced rates, utilize hotel points, airline points, and unused airline tickets, process refunds and exchanges when needed
Utilize business tracker software to communicate and track all requests, dates, location, and costs
Communicate itineraries to all employee prior to purchasing the travel component
Maintain close communications with the Special Events Specialist to coordinate travel arrangements on all larger employee events
Accurately issue airline tickets accordingly to all rules to avoid any debit memos
Build reservations within our internal reservations system for all corporate travel
Run internal audit and authorize all tickets after issuing
Advise all employees have proper documentation when traveling abroad
Follow all procedures set forth for each job function performed
Perform special projects and other related duties as assigned or directed by the air operations leadership team
Maintain clean, organized, and neat work environment at all times
Comply with all company rules and regulations
Qualification
Required
Handle and oversee all travel arrangements for employees traveling on business within company guidelines
Using airline reservation systems to confirm contracted airfare
Leverage hotel relationships and loyalty programs to reduce hotel costs
Secure rental cars in airline reservation systems using corporate discount codes
Secure air reservations for each tour manager requiring flights to guide a tour, working to accommodate each tour manager's request/preferences while staying within budget
Mitigate costs by securing comps, reduced rates, utilize hotel points, airline points, and unused airline tickets, process refunds and exchanges when needed
Utilize business tracker software to communicate and track all requests, dates, location, and costs
Communicate itineraries to all employee prior to purchasing the travel component
Maintain close communications with the Special Events Specialist to coordinate travel arrangements on all larger employee events
Accurately issue airline tickets accordingly to all rules to avoid any debit memos
Build reservations within our internal reservations system for all corporate travel
Run internal audit and authorize all tickets after issuing
Advise all employees have proper documentation when traveling abroad
Follow all procedures set forth for each job function performed
Perform special projects and other related duties as assigned or directed by the air operations leadership team
Maintain clean, organized, and neat work environment at all times
Comply with all company rules and regulations
Skill in customer service
Ability to follow quality control procedures and reporting documentation requirements
Microsoft Office program experience
Ability to work as part of a Team environment to communicate effectively, both orally and in writing
Ability to include organizing, prioritizing, and scheduling work assignments
Ability to foster a cooperative work environment
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Ability to create, compose and edit written materials
Ability to plan and organize to optimize productivity
Ability to analyze and solve problems
Preferred
Bachelor's degree preferred
Two years of experience desired that is directly related to the duties and responsibilities specified
Experience with an airline reservations system is preferred
Knowledge of a GDS system (Sabre, Amadeus) preferred, but not required
Company
Collette
Collette is an travel agency site dealing in tours and travells.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Bob Colucci
EVP, Chief Financial Officer
Todd Bridges
Vice President Business Development & Partnerships
Recent News
Providence Business News
2025-10-04
2025-07-10
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