Part Time Executive Assistant jobs in United States
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The Roots Fund Incorporated ยท 3 days ago

Part Time Executive Assistant

positionNew York, NY
timePart-time, Contract
remoteHybrid
seniorityNew Grad, Entry Level
money$21/hr - $21/hr

The Roots Fund Incorporated is seeking a Part Time Executive Assistant to support the Executive Director/CEO. The role involves managing calendars, preparing expense reports, and providing timely support to enhance business efficiency.

FinanceFinancial ServicesNon Profit

Responsibilities

Extremely knowledgeable with Monday's project management
Knowledgeable of all Google systems (email, docs, sheets)
Knowledge of hello sign/Jotforms
Ability to sort emails and file them on Google Drive
Experience with Zoom, Zoom recordings, and AI notetaker
Experienced with Calendly to schedule meetings
Building presentation decks in canva
Creating Canva flyers
Adding folks to our contact list
Responding to emails on CEO behalf and tracking follow-ups
Creating a monthly newsletter In canva
File expense reports in Fyle system (assistant account and ceo), organizing receipts if needed
Availability Monday-Saturday (we can agree on a schedule). Will be a contractor in our Gusto payroll system (will not be paid in other platforms, for tax paperwork reasons)
Willing to work off East Coast time, to include some early evenings

Qualification

Executive Assistant experienceMS Office knowledgeG Suite systemsProject management knowledgeOrganizational skillsTime management skillsDiscretionLetter writing skillsOffice gadgetsCommunication skillsConfidentiality

Required

Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge, MAC, Calendly, and G Suite systems
Project management system knowledge (Slack, Airtable, Mondays, and Trello)
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent letter writing skills, may be asked to help prep presentations
Excellent verbal and written communication skills
Discretion and confidentiality

Preferred

Extremely knowledgeable with Monday's project management
Knowledgeable of all Google systems (email, docs, sheets)
Knowledge of hello sign/Jotforms
Ability to sort emails and file them on Google Drive
Experience with Zoom, Zoom recordings, and AI notetaker
Experienced with Calendly to schedule meetings
Building presentation decks in Canva
Creating Canva flyers
Adding folks to our contact list
Responding to emails on CEO behalf and tracking follow-ups
Creating a monthly newsletter in Canva
File expense reports in Fyle system (assistant account and CEO), organizing receipts if needed
Availability Monday-Saturday (we can agree on a schedule)
Willing to work off East Coast time, to include some early evenings

Company

The Roots Fund Incorporated

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A fund created to empower underrepresented minorities in the wine industry by providing resources and financial support through educational scholarships in wine education, mentorship and job placement, The Roots Fund is committed to investing into communities of color in wine, to provide opportunities to those seeking a career/education in all aspects of wine.
dateFounded in 2020
location
Stamford, Connecticut, USA
people-size2-10 employees
web-link
https://therootsfund.org

Funding

Current Stage
Early Stage

Leadership Team

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Ikimi Dubose-Woodson
Co-Founder/ CEO
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Company data provided by crunchbase