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PEI Global Partners · 4 hours ago

Senior Executive Assistant & Office Coordinator

New York, NY

Full-time

Onsite

Mid, Senior Level

$100K/yr - $115K/yr

4+ years exp

PEI Global Partners is seeking an experienced Senior Executive Assistant & Office Coordinator to support the firm’s Managing Directors in the New York City office. This role involves providing comprehensive executive support, guiding other Executive Assistants, and ensuring efficient office operations.

AdviceBankingFinancial Services

H1B Sponsor Likely

Responsibilities

Provide high-level executive assistance to multiple Managing Directors, anticipating needs and proactively managing priorities

Manage complex calendars, scheduling, and meeting coordination across internal and external stakeholders

Coordinate logistics with Executive Assistants for meetings, client engagements, including conference rooms, catering, etc

Maintain executive contacts and data within the firm’s CRM system

Arrange and manage complex domestic and international travel itineraries

Proactively monitor travel changes and communicate real-time updates

Review, code, and submit executive expenses in QBO accurately and on a timely basis

Prepare briefing materials, presentations, and executive-facing documents as needed

Serve as a professional point of contact for clients, partners, and senior stakeholders

Provide light management, coordination, and mentorship to New York-based Executive Assistants

Serve as a resource for scheduling, travel, expenses, and internal process questions

Assist with coverage planning and coordination across executive support staff

This role reports directly to the Head of Operations

Works closely and collaboratively with the Head of Operations on office coordination, operational planning, vendor oversight, and process improvements

Partners with the administrative team to ensure alignment across office operations and executive needs

Qualification

Executive Assistant experienceOffice operations managementMicrosoft Office SuiteQBO experienceOrganizational skillsDiscretionProfessionalismBachelor's degreeCommunication skillsAttention to detailCollaborate

Required

Approximately four or more years of experience as an Executive Assistant with increasing operational or office management responsibility

Strong organizational and prioritization skills with exceptional attention to detail

Excellent written and verbal communication skills

High level of discretion and professionalism when handling confidential information

Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word

Ability to operate independently while collaborating cross-functionally

Preferred

Demonstrated experience overseeing office operations in a professional services or financial services environment

Experience with QBO strongly preferred

Bachelor's degree in Business Administration, Communications, Marketing, or a related field preferred

Benefits

Medical, dental, vision, and disability insurance

401(k) with company matching

Competitive company stipends

Generous paid time off

Company

PEI Global Partners

PEI Global Partners is an investment bank that specialises in power, energy, financial advice, and infrastructure transactions.

Founded in 2022

New York, New York, USA

11-50 employees

https://peigp.com

H1B Sponsorship

PEI Global Partners has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (5)

2023 (2)

2022 (3)