RDV Corporation Β· 3 hours ago
Executive Assistant
Grand Rapids, MI
Full-time
Onsite
Senior Level
5+ years expRDV Corporation is a private family office seeking an Executive Assistant to provide high-level support to the CEO and President. The role involves managing calendars, organizing communications, and ensuring the executives are prepared for their daily commitments.
Financial Services
Hiring Manager
Kate Paasch
Responsibilities
Primary calendaring responsibilities for the CEO and President, including scheduling appointments and proactively managing Outlook calendars, working closely to keep them and the Chief of Staff well informed of upcoming commitments and responsibilities
Ensure the CEO and President are both set up for success every day, prepping daily folders with meeting materials
Maintain CRM and update electronic contacts
Keep all incoming emails organized and filed in proper email folders as assigned, ensuring follow-up as necessary
Perform a variety of elevated executive assistant functions, including drafting letters and memoranda from rough notes or general instruction, composing original correspondence, reviewing, editing, and/or sending correspondence on behalf of executives
Research, compile, and edit documents; create/edit presentations & other material/documents as needed
Manage multiple priorities and deadlines with exemplary follow-through and confidentiality
Exhibit foresight and initiative in recognizing potential problems, needs, and/or inefficiencies and proactively develops and proposes solutions
In partnership with the Chief of Staff, leads the executive office team in creating technology improvements, as well as streamlining process improvements wherever possible
Assist with applicable applications and/or CRM management for client correspondence and create/maintain client files
Handle all organization and logistics for travel and in coordination with other executives and their assistants
Complete expense reports
Coordinate guest attendance by assisting in securing and confirming table placements for corporate-sponsored events
Collaborate on special projects as assigned, including those that may involve the highest level of discretion and confidentiality
Operate with a 'no surprises' mentality, collaborating with the team to ensure seamless communication across the support team
May serve as Notary Public
Qualification
Required
Bachelor's degree or equivalent work experience
Minimum of 5-7 years' work experience in a complex professional services environment required
Leads with a servant heart; demonstrates top-level customer service through a βno task is too small' approach. Ability to handle multiple priorities and deadlines with exceptional attention to detail, organization, confidentiality, and follow through
Must be flexible to work an irregular schedule, including evenings, as needed
Excellent organization skills with ability to initiate, prioritize, follow through on projects, work independently, and be self-directed
Excellent verbal and written communications skills, including editing and creating original professional content
Personal demeanor and presentation that is professional, credible, mature, courteous, and gracious. Polished yet personal approach and style
Exercise judgment to determine which matters to handle independently, which require executive input, and prioritizes executive requests accordingly
Proficiency in Microsoft Word, Excel, Power Point, Outlook, and Internet research
Must be highly attentive to detail and possess strong analytical capabilities
Experience arranging sophisticated travel (domestic and international) required
Ability to interface effectively with all levels of executives, Family members, co-workers, consultants, and high-profile community leaders in a highly professional manner with the highest level of confidentiality exercised at all times
Benefits
Robust health insurance options with competitive employer contributions.
401k retirement plan with a generous employer match of up to 7.5%.
Grab and Go Deli/Market with employer-provided account credit of $650/year.
Paid Time Off (PTO) starting at 22 days per year in addition to paid holidays.
Fun culinary experiences and connecting with co-workers at monthly catered lunches, free of charge to employees.
Employer paid parking in the heart of downtown Grand Rapids.
Education and training reimbursement programs.
Discounted memberships to MVP Sportsplex.
Company
RDV Corporation
ππ―πΌππ π¨πβ β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β RDV is a family office that was founded in 1991.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Emily Sapak
Wakestream Talent Acquisition Partner
Heather Fairfax
Talent Services Partner
Company data provided by crunchbase