Catholic Health · 2 days ago
Administrative Assistant
Bethpage, NY
Full-time
Onsite
New Grad, Entry Level
$25/hr - $30/hrCatholic Health is a community hospital focused on excellent patient experience and nursing excellence. They are seeking an Administrative Assistant to manage scheduling, payroll data, and compliance activities while providing administrative support to ensure efficient operations.
Health Care
Responsibilities
Manages schedule and timekeeping requests
Researches any discrepancies and resolves pay and time-entry issues before presenting for approval
Reviews and monitors all changes for accuracy
Ensures accuracy of payroll data including data related to terminations and transfers
Researches and resolves questions from staff related to the processing of payroll information such as accruals, overtime and issues related to payroll
Acts as unit designee for participation in payroll/timekeeping administration and policy committees
Organizes and facilitates meetings, conferences, and other special events, identifies needed resources and arranging for required support (i.e. Technical, A/V, etc.)
Organize logistic arrangements, coordinate itineraries and meeting materials as needed
Maintains and disseminates process documentation to participants and updates project plans accordingly
Prepares a variety of original communications, reports, charts, and written documents for leadership that details findings which may be highly sensitive and confidential in nature
Compiles and prepares reports based on information readily available, extracts information pertinent to applicable units, verifies information, determines report format and summarize findings independently. Research problems, issues and concerns and responds to requests for information related to data
Manages, initiates, monitors and as needed troubleshoots HR/Payroll transactions in appropriate systems (Kronos, MSS, etc.)
Assists management with creation of new positions, including writing draft job description, running and analyzing reports and presents findings/trends on various position/personnel issues
Manages administrative compliance activities for the unit
Maintains and audits all regulatory documents and files to ensure they meet compliance standards. Organizes the information efficiently and logically for easy retrieval, and ensures regulatory audit readiness at all times
Develops tracking system to ensure updated documents are provided and stored timely and properly
Follows up with individuals/departments to obtain necessary documents
Exhibits an in-depth knowledge of the regulatory requirements of the units and how it pertains to compliance
Develops efficient tracking system that ensures adherence to regular and ongoing compliance, education and training requirements of the unit
Creates and maintains master educational roster, tracks enrollment, attendance and sends reminders to staff to ensure compliance
Ensures corrective action is taken for non-compliant staff as needed
Manages employee enrollment/rescheduling of classes etc
Acts as the unit project manager, including planning and creating timelines, identifying milestones and documenting project progress. Compiles and organizes data and notes. Manages project plan independently with the authority to hold project participants accountable for project deliverables, and identifying and taking action to eliminate risk. Apprises leadership of project status timely
Provides administrative and project support, develops unit related policies, procedures, and systems which ensures productive and efficient administrative operations, and improvement of the unit’s workflow. Maintains a portfolio of projects and exercises judgment to assist in the planning, preparation, organization, analyzing, coordination, and delivery of projects and department specific programs and initiatives. Works with internal and external parties to organize the various components of the project(s)
Manage director’s calendar
Manage all departmental meeting schedule (SJH, lunch & learn, webinar)
Identify clinical information requests and forward to Central UM Department
Manage contact and referral lists, update lists at least twice a year
Actively participate in operational meetings with director at least weekly
Maintain staffing spreadsheets. Communicate weekday staffing changes to appropriate departments and weekend staffing to Nursing office and switchboard
Attendance/Punctuality- employee is punctual and attendance is consistent with hospital policy
Other tasks as assigned
Communicate with Director on needed relevant to the Department
Investigate and respond to customer concerns directed through CC/CM department
Escalate appropriate problems to the Director
Assist and coordinate other projects as identified or requested by Director
Develop relationships with physicians, vendors and other customers
Qualification
Required
High School diploma required
Computer skills including Microsoft Office required
Excellent communication and organizational skills required
Preferred
Associate's degree preferred
EPIC, Midas, and NaviHealth experience preferred
Benefits
Career advancement
Tuition reimbursement program
Medical benefits
Generous pension plan
403B for retirement
PTO plan
Company
Catholic Health
When it comes to health care, Long Islanders have a choice.
Founded in 1997
10001+ employees
H1B Sponsorship
Catholic Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Sumita Yadav
System Vice President Operations & Cardiovascular Service Line
Recent News
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