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Kaiser Permanente · 2 days ago

Payroll Administrator III

Pleasanton, CA

Contract

Onsite

Entry Level

1+ years exp

Kaiser Permanente is a leading healthcare organization, and they are seeking a Payroll Administrator III to manage employee payment processes and ensure compliance with payroll regulations. The role involves addressing employee inquiries, processing payroll data, and contributing to adherence to best practices and regulatory requirements.

Health CareHospitalMental HealthNon ProfitPersonal Health

Comp. & Benefits

Responsibilities

Pursues effective peer relationships within and across teams to obtain and share resources and information

Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members

Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn

Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work

Assesses and responds to the needs of others to support completion of work tasks

Follows instructions to complete routine and non-routine work assignments with limited supervision

Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information

Supports the completion of priorities, deadlines, and expectations

Identifies and speaks up for ways to address improvement opportunities within ones team

Processes employee payments by: supporting the distribution of employee payments (e.g., compensation, State Disability Insurance), in routine and nonroutine situations with minimal guidance while also processing garnishment orders; and exercising some judgement issuing or reissuing replacement checks and payment reclamation orders when appropriate for standard payments

Supports or leverages payroll data processing by: entering routine and non-routine employee data (e.g., timesheets, employee hourly rates, earned time off) into the appropriate systems using processes provided; entering routine and nonroutine data adjustments with limited guidance; creating routine and nonroutine data uploads with little oversight; supporting the verification of employee data using some judgement; and reconciling routine discrepancies between payroll and other accounts

Addresses employee inquires and internal reporting efforts by: issuing automated, routine, and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies); supporting the responses to routine and nonroutine inquiries regarding pay discrepancies, earned time off, basic tax analysis, and others raised by employees and supervisors; working with other departments such as HR and benefits, under the direction of others, to obtain information through inquiries and process it; and preparing existing routine and nonroutine reports as requested with limited guidance

Contributes to adherence of best practices, tax regulations, union contracts, and regulation authorities to ensure compliance by: reviewing defined regulations to maintain familiarity to be able to contribute to adherence and interpret specified regulations; and supporting the preparation of information to regulating authorities, such as application information and employment status changes as requested

Qualification

Payroll ProcessingRegulatory ComplianceData EntryFinancial AnalysisReporting ToolsTrend AnalysisFinancial AcumenFinancial ReportingData QualityHuman Resources DataFinancial Software

Required

Minimum one (1) year of experience in payroll, or a directly related field

High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years of experience working in a corporate or business office environment

Knowledge, Skills, and Abilities (KSAs): Data Entry; Data Quality; Regulatory Reporting; Reporting Tools; Trend Analysis; Financial Acumen; Financial Analysis; Financial Reporting; Financial Software

Preferred

One (2) year of experience working with Human Resources (HR) data in a major HR Enterprise Reporting Platform (ERP) (e.g., SAP, PeopleSoft, HCM, etc.)

Associate's degree in Payroll, Accounting, Finance, Economics, or a directly related field AND one (1) year of experience in a corporate or business office environment or a directly related field