Montana State Fund · 1 day ago
Executive Support Specialist
Helena, MT
Full-time
Onsite
Mid Level
$57K/yr - $71K/yr
3+ years expMontana State Fund is dedicated to promoting workplace safety for Montana employers and employees. They are seeking an exceptional Executive Support Specialist to provide high-level support to the CEO and executive leadership team, ensuring seamless executive function and the advancement of strategic priorities.
GovernmentHealth InsuranceInsurancePublic Safety
Hiring Manager
Krista Yadav
Responsibilities
Provide comprehensive executive support, acting as a trusted partner to the CEO and senior leadership. Anticipates needs, prepares detailed briefings, and ensures the executive is well-prepared for all meetings, presentations, and key decisions
Act as a trusted liaison, facilitating seamless communication and alignment between the CEO, executive team, and other departments
Optimize the executive's time by strategically managing their schedule, email, requests, and directing focus to high-impact activities
Oversee the effective coordination of the executive office, ensuring smooth operations and seamless information flow
Support other admin staff to ensure excellent coordination of schedules, department events, and critical initiatives
Manage and prepare materials for executive meetings, board meetings, and off-sites, ensuring clear agendas, productive discussions, and actionable outcomes
Handle sensitive information with the utmost discretion and confidentiality, serving as a reliable point of contact for internal and external stakeholders
Implement and maintain robust organizational systems to support the executive's workflow and decision-making processes
Support critical, often cross-functional, strategic initiatives and special projects from conception through completion
Delegate and assign critical work to appropriate departments
Partner with project managers to ensure project milestones and key deliverables align with the CEO's needs and capacity
Lead and influence without direct authority, bringing together diverse stakeholders to achieve project goals and deliver measurable results
Identify potential roadblocks, proactively problem-solve, and ensure projects remain on track and aligned with organizational objectives
Develop and implement streamlined processes to enhance efficiency and effectiveness across various operational areas
Ensure critical CEO initiatives are delegated and driven to successful completion
Additional duties as assigned
Qualification
Required
Bachelor's degree in business administration, management, communications, or a related field
A minimum of 3 years of progressive administrative experience
OR an equivalent combination of education and experience
Experience in a fast-paced, dynamic environment: Ability to thrive and adapt in an evolving organizational landscape
Benefits
Excellent health insurance with dental, vision, life, long-term disability and more, with optional dependent coverage.
Flexible spending accounts for dependent care and medical expenses.
Public employees’ retirement plan tax-deferred contributions with a generous employer match.
Optional 457(b) deferred compensation to further increase retirement savings.
Higher education reimbursement and other training and development programs.
Robust personal leave, paid holidays, and extended leave.
Company
Montana State Fund
Montana State Fund is an insurance company that offers accounting, legal administrative, customer service and public safety solutions.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Jordan
Assistant Vice President of Marketing, Communication, and Partner Relationships
Jennifer Butler SHRM-CP
Talent Partner
Recent News
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