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Akron Children's · 21 hours ago

Administrative Secretary: Foundation

Akron, OH

Full-time

Hybrid

Entry Level

1+ years exp

Akron Children's is a healthcare organization, and they are seeking an Administrative Secretary to support leaders and department operations within the Foundation. The role involves maintaining calendars, scheduling meetings, and preparing documents while ensuring efficient office operations.

Health Care

Responsibilities

Supports department operations by inputting data, answering phones and routing departmental phone calls to appropriate source

Answers and routes telephone calls from within or outside of the organization

Creates and/or proofs department correspondence and reports, ensures appropriate distribution on documents

Coordinates office procedures and efficient operations of the department

Communicates effectively via personal contact, phone and in writing with hospital staff, community professionals and vendors. May respond on behalf of leader both verbally and in writing as requested

Accurately uses all Microsoft applications necessary for reports, letters, forms, etc

May assist with timekeeping and tracking of staff requirements (annual education, performance evaluations, onboarding checklists, orientation, etc.)

Maintains office supplies

Assists with project work

Assists with cross coverage as needed/directed

Other duties as assigned

Qualification

Microsoft applicationsSecretarial skillsCommunication skillsOrganizational skillsTelephone skillsData entryInterpersonal skills

Required

Requires proficient secretarial skills

Must have telephone skills

Strong communication (verbal and written), interpersonal and organizational skills required

Ability to work under stressful conditions in an appropriate manner, independently with minimal supervision and maintain confidential information

Education: High School diploma or equivalent required

Experience: minimum of one (1) years' experience in an office setting performing secretarial duties (receiving and routing phone calls, typing, data entry etc.) required

Basic to advanced knowledge of computer system required (i.e. Microsoft Word, Microsoft excel, Microsoft PowerPoint)