netPolarity, Inc. (Saicon Consultants, Inc.) ยท 14 hours ago
Administrative Associate
Stanford, CA
Contract
Onsite
New Grad, Entry Level
$30/hr - $30/hrnetPolarity, Inc. is seeking an Administrative Associate to manage various administrative tasks. The role involves monitoring communication channels, managing invoices, and assisting with travel arrangements and professional certifications.
DeliveryHuman ResourcesInformation TechnologyStaffing Agency
Hiring Manager
Swarna Wadibhasme
Responsibilities
Manage Water Hotline
Monitor Stanfordwater@stanford.edu email
Transfer messages as needed
Log inquires into smartsheet
Monitor log to confirm inquiries have been responded to
Invoices
Monitor invoice email
Add invoice information to invoice tracker on smartsheet
If invoice requires requisition/no PO on invoice; reach out to PM for needed actions
Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42
Confirm from Dat/Odelia has access to reports
Stampli approvals?
Daily Timecards checks
Monitor timecard reports and work with techs to ensure timely accurate timecard charges
Pcard purchase and verification
Tcard -travel arrangements
If needed, Professional Certification support - can include travel, payment for class and test etc
Safety tailgate - during operational meetings
Mail
Amazon orders
Invoice related - Utility payments review
Bi-monthly Timecards TLA Axess
Reqs
Review of Service now dashboard
Assist finance/engineers with req related questions
WRCI Meeting (ice breaker, slides, host meeting)
Valley Water letter and payments - update and get signature of letter to send in with payment
Monitor Blanket PO Report and support engineers process invoices on time
Qualification
Required
Manage Water Hotline
Monitor Stanfordwater@stanford.edu email
Transfer messages as needed
Log inquiries into smartsheet
Monitor log to confirm inquiries have been responded to
Monitor invoice email
Add invoice information to invoice tracker on smartsheet
Reach out to PM for needed actions if invoice requires requisition/no PO on invoice
Confirm from Dat/Odelia has access to reports
Monitor timecard reports and work with techs to ensure timely accurate timecard charges
Pcard purchase and verification
Tcard - travel arrangements
Professional Certification support - can include travel, payment for class and test etc
Safety tailgate - during operational meetings
Mail
Amazon orders
Invoice related - Utility payments review
Bi-monthly Timecards TLA Axess
Review of Service now dashboard
Assist finance/engineers with req related questions
WRCI Meeting (ice breaker, slides, host meeting)
Valley Water letter and payments - update and get signature of letter to send in with payment
Monitor Blanket PO Report and support engineers process invoices on time
Preferred
Degree not required
Driving possibly required (MVR needed)
Company
netPolarity, Inc. (Saicon Consultants, Inc.)
netPolarity, a subsidiary of Saicon, is a certified Woman and Minority-Owned Business Enterprise, a leading full-service workforce solutions provider delivering contingent workforce staffing, payrolling, temp-to-hire and direct-hire services to Fortune 500 companies nationwide.
Founded in 2000
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Haixia Zhang
Chief Executive Officer
Company data provided by crunchbase