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N.C. Department of Information Technology · 3 days ago

Business Services Coordinator II

Durham County, NC

Full-time

Onsite

Mid, Senior Level

$45K/yr - $55K/yr

5+ years exp

The North Carolina Department of Health and Human Services (DHHS) is one of the largest agencies in the state, responsible for ensuring health and well-being for all North Carolinians. The Business Services Coordinator II will support the Comprehensive Cancer Control Branch by managing program and financial activities, ensuring compliance with federal and state regulations, and assisting with high-level administrative tasks.

Information Technology & Services

Work & Life Balance

Responsibilities

Assist the Operations Manager and program staff with contracts, agreement addendum, revisions, amendments. Help with document preparation and coordination, enter contracts into Open Window, manage the contracts tracker, and take meeting minutes

Receive, code, and route contract expenditure reports and tracking logs, export and disseminate monthly Aid to County reports, and perform various tasks related to agreement addendum monthly expenditure reports in Smartsheet

Provide support of financial activities in coordination with the Operations Manager and Program Managers. Assist with task completion of all fiscal-related activities (budget development and monitoring, preparing responses related to CDC grant deliverables, assisting with the development and completion of grant deliverables, performing yearend closeout activities, and acting as a liaison between the Branch and the Budget Office, etc.). Provide technical assistance to vendors, contractors, and providers, as needed

Serve as backup for other administrative tasks, as needed, including procurement, processing travel and conference authorizations and reimbursements, and assisting with surplus and inventory activities

Other duties as assigned

Qualification

Contract developmentFiscal operations supportNC Financial SystemGrant reportingTechnical assistanceDocument preparationMeeting coordinationExpenditure trackingProcurement processes

Required

High school or General Educational Development (GED) diploma and five years of related administrative experience

An equivalent combination of education and experience

Preferred

Demonstrated experience with contract development and management, including document preparation, development, coordinating contract documentation, maintaining contract trackers, entering agreements into contract management systems, and ensuring compliance with agency policies and timelines

Experienced in preparing fiscal responses, assisting with grant reporting, and providing technical assistance to vendors, contractors, and providers to ensure compliance with funding and reporting requirements

Demonstrated ability to support fiscal operations. Skilled in exporting, analyzing, and disseminating monthly financial reports, managing expenditure logs, reconciling invoices in financial systems, and supporting accurate fiscal reporting

Proficiency with the NC Financial System (NCFS), NC contract system (Open Window), and/or E-Procurement