Apply on Employer Site

Aux Talent · 13 hours ago

Executive Assistant

Boston, MA

Full-time

Hybrid

Mid Level

$100K/yr - $115K/yr

Aux Talent is partnering with a fast-growing beauty brand to hire an Executive Assistant supporting the Founder, a well-known beauty influencer. This role focuses on providing organizational support and ensuring the Founder can concentrate on high-impact work by managing administrative tasks and communications.

Staffing & Recruiting

Hiring Manager

Gabrielle Obeji

Responsibilities

Manage and optimize the Founder’s calendar, ensuring time is aligned to top business priorities

Coordinate complex travel, meetings, interviews, and scheduling—anticipating conflicts and resolving them in real time

Own day-to-day administrative needs (expenses, vendor coordination, logistics) and keep key workflows moving

Serve as a liaison for internal and external communications; draft/respond to correspondence in the Founder’s voice as needed

Coordinate with partners, clients, investors, and collaborators to ensure timely follow-ups and professional representation

Manage speaking engagements, interviews, and press requests in partnership with PR/marketing

Support select personal logistics (travel, appointments, scheduling) and assist with events/errands as needed to free the Founder’s time

Maintain strict confidentiality across sensitive company and personal matters

Qualification

DiscretionJudgmentOrganizational skillsCommunicationTech-savvyAnticipatory mindsetCalm under pressure

Required

Exceptional organizational skills with the ability to juggle competing priorities and shifting timelines

Strong writing and communication skills; capable of representing the Founder with professionalism and tact

High EQ, discretion, and sound judgment in sensitive, high-stakes situations

Anticipatory mindset—two steps ahead, resourceful, and solutions-oriented

Tech-savvy and systems-minded (Google Workspace, Slack, Asana, Airtable)

Calm under pressure and comfortable operating amid ambiguity and creative pace

Boston-based and willing to travel 25–50%

Benefits

Comprehensive benefits

Company

Aux Talent

Aux Talent is a female-founded recruiting partner that helps organizations build high-performing teams across all core business functions, including: Operations, Marketing, Sales, HR, Finance, and Administration.

Founded in 2021