Aspen Aerogels · 5 days ago
Corporate Paralegal
Northborough, MA 01532, USA
Full-time
Hybrid
Senior Level
$130K/yr - $151K/yr
5+ years expAspen Aerogels is a technology leader in sustainability and electrification solutions. The Corporate Paralegal will provide comprehensive support for all legal matters, including corporate governance, SEC filings, and contract management, while collaborating with various internal and external stakeholders.
EnergyGreenTechIndustrialSustainability
Responsibilities
Assist with Board of Directors meeting administration including calendaring, drafting agendas and resolutions, coordinating collection and distribution of presentation materials, responding to audit requests, and all associated recordkeeping (including proficiency in Diligent board platform)
Assist with all aspects of legal entity management including maintaining entity organizational charts, registrations, annual reports, licensing, working with appointed agent (CSC), etc. Must be, or be willing to apply to become, a Notary Public
Assist with preparation, review, and submittal of periodic reports filed with the U.S. Securities and Exchange Commission (SEC), including 10-K, 10-Q, and 8-K filings and Forms 3, 4 and 5 for Section 16 reporting compliance
Participate in the planning and coordination of the annual shareholder meeting and associated Proxy material, including communicating and managing information with external counsel, stock transfer agent, proxy solicitor, printer, brokers, stock exchange, and others relating to all aspects of preparation for the annual shareholder meeting
Assist with all aspects of the commercial contracting process, including contract lifecycle management, implementing playbooks and best practices, and analytics and reporting support
Assist with management of vendor relationships with our legal technology services providers (including e-billing, CLM, etc.), as well as law firms and other external advisors. Familiarity with Legal Tracker a plus
Coordinate with other functional areas as needed on appropriate recordkeeping procedures, records retention, and administration of legal holds
Support drafting and employee training around corporate policies and procedures, as needed
Assist with management of legal budgeting, forecasting, and budget variance analysis and collaborate closely with the Finance team on budgeting and reporting
Work collaboratively with legal team members to identify areas of improvement for legal workflows and processes (e.g., development of comprehensive contracting playbooks, templates, toolkits, training materials, etc.) and propose and implement solutions
Lead or support additional legal team projects as needed; perform other related duties as assigned by management
Qualification
Required
Bachelor's Degree with 5+ years of hands-on experience working in a corporate legal function, with emphasis on corporate governance and public company reporting requirements
Prior experience in industrial manufacturing industry a plus
Prior experience working with Board of Directors related matters and electronic Board portals
Prior experience with SEC filings and knowledge and understanding of corporate laws and federal/state securities laws and regulations
A broad knowledge of corporate secretary practices
Experience in managing, reviewing, and understanding commercial contracts and contract management systems, with an interest in further developing negotiation skillset
Excellent written and verbal communication skills; ability to deliver information in a clear, concise and solution-oriented manner
Strong management skills and the ability to motivate and work with and through others to achieve desired results
Strong interpersonal skills and ability build relationships and collaborate across the company and with external stakeholders to produce tangible results
High integrity and strong work ethic. Experience dealing with highly confidential information with professionalism and absolute discretion
Familiarity with advanced legal concepts and terminology, format of legal documents, and legal research and writing
Excellent planning and organizational skills and ability to manage and drive projects and tasks with high attention to detail
Exposure to and facility with a broad array of legal responsibilities and challenges; an ability to articulate complex technical/legal analysis and arguments orally and in writing
A flexible, proactive, and strategic approach to problem solving
Ability to adapt to changing priorities and ambiguity and bring structure to chaos
Preferred
Prior experience with systems and procedures related to patents and trademark protection a plus
Familiarity with Legal Tracker a plus
Benefits
Medical
Dental
Vision
Tuition Reimbursement
Paid Holidays
Sick Time
PTO
401k Employer Match
Life and Disability Insurance
Other benefits
Company
Aspen Aerogels
Aspen Aerogels provides thermal management and energy conservation insulation solutions for a variety of industries.
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
$1.1BKey Investors
US Department of EnergyGeneral MotorsKoch Strategic Platforms
2024-10-21Post Ipo Equity· $85M
2024-08-19Post Ipo Debt· $225M
2024-08-08Grant· $7.3M
Leadership Team
Donald R. Young
President and CEO
Corby Whitaker
Sr. Vice President Marketing and Sales
Recent News
Providence Business News
2025-12-27
2025-12-18
Company data provided by crunchbase