CitiStaffing · 1 day ago
Executive Assistant/Personal Assistant for UHNW Founder/CEO & Family
New York, NY
Full-time
Onsite
Senior Level, Lead/Staff
$120K/yr - $175K/yr
10+ years expCitiStaffing is a boutique finance firm seeking an Executive Assistant/Personal Assistant for their UHNW Founder/CEO and family. The role involves providing comprehensive administrative support, managing personal and professional commitments, and ensuring high standards in household management and event coordination.
ConsultingHuman ResourcesStaffing Agency
Responsibilities
This role will provide administrative and office support to Founder/CEO of a boutique finance firm, as well as provide additional Personal Assistant support to spouse/family and home office as needed
Day-to-day administrative needs for Founder/CEO and others include: calendaring, scheduling, internal and external meeting coordination, meeting preparation, complex travel, expense reporting, and office management including facilities, vendors, and operational processes
Act as main point person for the firm on behalf of Founder/CEO – first point of contact for questions, client communication, and employee relations
Serve as a trusted partner to the Principal, their spouse, and family, ensuring all tasks and requests are executed with precision and discretion
Align priorities, schedules, personal and professional commitments and maintain seamless support to the executive and their spouse
Take detailed notes during meetings, ensure timely follow-up on action items and manage personal correspondence including drafting thank you notes and arranging gifts
Handle personal travel for family as needed. Arrange all legs of travel (e.g., flights, car service, hotels) and coordinate with family members to ensure everyone is informed of arrival and departure times
Plan and coordinate family events, dinners and gatherings, ensuring every detail is managed to the highest standard including menu planning, guest lists and logistics
Household management and oversight; awareness of the workings of each of three private residences, oversee household staff including scheduling, supervision and ensuring high standards of service and professionalism
Scheduling personal appointments, maintaining calendars, coordinating events and managing budgets/expenses
Perform personal errands, gift-buying (and wrapping around holiday time), handling returns or things to be dropped off/delivered around the city
Qualification
Required
Minimum of 10 years of experience with a proven track record of both PA support for a UHNWI and family, as well as EA/OM support in a corporate setting
Bachelor's degree strongly preferred
Excellent verbal and written communication skills
Ability to maintain confidentiality to the highest degree and discretion in all circumstances
Ability to multi-task utilizing effective time management skills, organization and prioritization
Meticulous attention to detail and accuracy
Ability to perform in a fast-paced environment with the highest standards with a strong sense of urgency
Adaptability and flexibility to accommodate changing priorities and requirements
A proactive and self-motivated attitude, with a strong sense of ownership and accountability
Company
CitiStaffing
CitiStaffing is a human resources consultants firm that engages in staffing support services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Faye Rosen-Bazilian
Managing Partner- Owner
Margie Strauss
Managing Partner
Company data provided by crunchbase