Bannock County ยท 3 hours ago
Senior Administrative Assistant - Ag Extension
Pocatello,ID,US
Full-time
Onsite
Mid, Senior Level
2+ years expBannock County is seeking a Senior Administrative Assistant for their County Extension Services office. The role involves providing comprehensive administrative support, managing budgets, and assisting with various clerical tasks to ensure efficient office operations.
GovernmentPublic RelationsSocial
Responsibilities
Receives and processes incoming phone calls, greets the public, assisting and providing referrals to other departments or staff as needed and explaining the activities and services of the Extension office
Performs bookkeeping duties to receive and disperse funds and to maintain account records
Know all aspects of record keeping in an appropriate computer program or application
Be efficient in advanced Excel Spreadsheets for University of Idaho data reporting of Bannock County contributions and the Standardized Extension Agreement
Processes accounts payable and receivable
Balances monthly budgets and deposits funds
Assists in preparation and monitoring of the budget, including working with special grants and contracts, fair budgets and other budget items
Performs administrative support duties for Family and Consumer Sciences, Horticulture/Master Gardener program including secretarial support, website management, and publication of the quarterly newsletter
Updates and reports all Documentation of Budgets to the University of Idaho District IV Director and the University of Idaho CALS Administrative Services
Provides data entry services, faxing, typing, and filing
Creates, transcribes, types and proofs files, memos, letters and documents
Schedules appointments as required
Prepares classroom materials and sets-up room or location facilities
Creates and maintains County files, records and documents including projects and programs
Operates standard and specialized office equipment such as computer, copier, fax machine, and related equipment
Picks up, sorts, and routes mail to appropriate parties
Manages office supply purchasing and repair of office equipment
Uses computer to research documents, obtain information or enter data
Ensure compliance with the University of Idaho policy on non-discrimination stated in the University of Idaho faculty Staff Handbook, Section 3050
Performs all work duties and activities in accordance with County policies, procedures and safety practices
Performs all work duties and activities in accordance with the University of Idaho County Operations Handbook Fifth Edition, 2018
Keep all Affirmative Action paperwork up to date and filed for Civil Rights Audit
Assists Department personnel when necessary
Performs other related duties as required
Qualification
Required
High school diploma or GED equivalency
Two (2) years progressively responsible office experience providing exposure to County administrative processes and complex secretarial duties
Ability to pass a background check
Valid Idaho State Driver's License
Preferred
Technical certificate in secretarial science, general business, or a related field
Company
Bannock County
Bannock County offers public services including tax administration, court assistance, and community safety.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase