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BWE · 4 hours ago

Front Desk & Office Operations Coordinator

San Diego, CA

Full-time

Onsite

Mid Level

$25/hr - $27/hr

3+ years exp

BWE, Inc. is looking for a full-time, in-person Front Desk & Office Operations Coordinator to join their team. This role involves being the first point of contact, providing administrative support, and ensuring a positive experience for guests and team members.

BankingFinanceFinancial ServicesLendingReal EstateReal Estate Investment

Responsibilities

Serve as the first point of contact by managing incoming calls, welcoming guests, and handling incoming and outgoing mail and shipments

Provide administrative support to the Director of Operations and Director of Marketing as needed

Coordinate and assist with planning internal office events, team outings, and activities

Maintain and stock common areas, including the lobby, kitchen, and conference rooms

Manage office supply inventory and place orders as necessary

Prepare conference rooms for meetings and arrange catering when requested

Schedule meetings, maintain conference room calendars, and update employee phone directories

Act as the primary liaison with building property management

Oversee relationships with office vendors and manage contracts for services such as cleaning, office equipment, supplies, shredding, and storage

Perform light data entry tasks

Handle various office-related errands to support daily operations

Entering, updating, and maintaining accurate records within the firm’s CRM system

Supporting creative initiatives, including internal advertisements and basic graphic production

Assisting with social media campaign execution and day-to-day account management

Implementing routine updates and content changes to the firm’s website

Capturing and editing photographs for internal and external use

Monitoring inventory levels and assisting with budget adherence

Supporting onboarding efforts, including preparation for new hires and welcoming new team members

Qualification

Microsoft Office SuiteAdobe AcrobatCustomer serviceEvent planningGraphic designOffice equipment handlingDigital marketingCRM experienceCommunication skillsAttention to detail